Front Office Coordinator (First Impression Specialist)

Integration Innovation•Huntsville, AL

21h•Onsite

About The Position

i3 is in search of a Front Office Coordinator (First Impression Specialist) who will champion our values and help us continue our tradition of extraordinary service. As a friendly, outgoing, and cheerful front desk professional, you will be responsible for creating the First Impression of i3 by greeting and welcoming visitors, answering our busy phone, and routing calls to the correct individual or department. You will become familiar with our customers, and they will look forward to interacting with you. When you aren't answering phones, you will be happy to pitch in and complete projects/tasks for various members of our team including ordering lunches, coordinating mailings, and distributing packages, among various other duties.

Requirements

Ability to obtain and maintain a DOD Secret Clearance.
Proficient in Microsoft Office Suite.
Must possess several attributes including strong attention to detail, a “concierge” mentality, a “can-do” attitude, be a team player, a self-starter, exemplify service before self, and maintain the highest level of integrity.
The right candidate will demonstrate a proven ability to organize and prioritize tasks and execute them in a timely manner.
Strong interpersonal skills are essential.
Customer service experience required.
Valid Driver’s License required.

Nice To Haves

Experience in a fast-paced office environment preferred.
Bachelor's degree or currently enrolled in a degreed program is preferred.

Responsibilities

Greet guests with a warm, professional demeanor, creating a welcoming front office environment.
Manage visitor sign-in and sign-out processes in accordance with company security procedures, including verifying identification and issuing visitor badges.
Maintain a professional, welcoming appearance of all common areas: reception area, break room, and conference rooms.
Maintain office and break room supplies across multiple facilities.
Organize and track meeting and conference room schedules.
Assist with special projects and events within the Human Resources team.
Process team member reimbursements.
Be assigned tasks that will require a valid driver’s license and reliable personal transportation.
Other duties as assigned.