Front Office Assistant

Zanes Law Injury Lawyers LLC•Tucson, AZ

12d•$18 - $19•Onsite

About The Position

Zanes Law, a dynamic law firm, is seeking a Front Desk Assistant to join our amazing team. We are looking for an individual with a passion for delivering exceptional customer service and a commitment to excellence. The successful candidate will be organized, detail-oriented, self-motivated, and possess effective communication skills. This is a full-time on-site position, Monday through Friday, from 8:00 am to 5:00 pm located at 4580 E Grant Rd, Tucson, AZ.

Requirements

1 year of professional office experience
High school diploma or GED required; college degree or enrollment in a current program preferred
Know computer software including Office 365
Excellent oral communication skills and an outgoing personality
Ability to adapt in a fast-paced environment and handle multiple priorities
Elevated level of quality and accuracy with obtaining and documenting information
Able to multitask and learn quickly
Must thrive in a team environment
Reliable and dependable with work schedule
Driver's License and continuous clean driving record, you will be driving our company vehicle
Excellent comprehension and critical thinking skills
Ability to type at least 35 WPM and navigate multiple software applications

Nice To Haves

college degree or enrollment in a current program preferred

Responsibilities

Greet and welcome clients, employees, and visitors to the office, creating a professional and friendly atmosphere
Oversee inventory of office supplies and restock items as needed
Maintain office clean and tidy: lobby, conference rooms, kitchen, copy room, etc.
Monitor and process incoming/outgoing mail, including printing and mailing legal documents
Assist staff in preparing conference rooms for meetings and interviews
Answer questions from clients and visitors to ensure they receive the help they need
Monitor and process faxes and other correspondence between offices
Assist with occasional duties outside of the office, such as going to the post office, courthouse, or any other necessary office errands
Verify case file billings and assist clients with filling out paperwork and scanning documents
Closing of client files via our case management software, Filevine
Perform other duties as assigned by management

Benefits

Health insurance
Paid time off
Profit sharing
Vision insurance
401(k)
Dental insurance
Company-sponsored health, vision, and dental benefits
401(k) with employer contribution, profit sharing, and cash balance pension plan
Paid vacation and sick time
Paid holidays
A diverse work atmosphere
A knowledgeable, high-achieving, experienced, and fun environment
A management team who invests in you
Intentional events meant to make you have a sense of belonging
A clear path for career growth and advancement