Front Office Assistant

Columbia Forest Products•Klamath Falls, OR

9d•Hybrid

About The Position

The Front Office Assistant plays a crucial role in supporting daily office operations and ensuring smooth communication within the company. This position involves managing incoming calls, coordinating mail and package distribution, maintaining office supplies, and providing administrative support for various company initiatives, including employee committees and events. The role requires strong organizational skills, proficiency in Microsoft Office Suite, and excellent communication abilities. The Front Office Assistant will also be responsible for assisting with event planning and execution, purchasing necessary supplies, and ensuring all administrative tasks are handled accurately and efficiently. This position offers the opportunity to contribute to a dynamic work environment and support employee engagement activities.

Requirements

High school diploma or equivalent required.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
Strong organizational, time management, and multitasking skills.
Excellent verbal and written communication skills.
Ability to maintain accurate records and handle confidential information with discretion.
Strong attention to detail and commitment to customer service.
Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

Nice To Haves

One to three years of administrative, office support, receptionist, or customer service experience preferred.
Experience coordinating events, managing inventory, and working with vendors is preferred.

Responsibilities

Answer and direct incoming calls on the main company phone system.
Use Microsoft Teams to route calls and messages to appropriate parties.
Coordinate daily mail pickup, sorting, and distribution.
Receive, track, and distribute UPS and other courier packages.
Manage office supply inventory and place orders for essential items.
Maintain records, files, and documentation in an organized and accurate manner.
Process and track charitable donations and related payments.
Provide administrative support for employee committees, including scheduling meetings, preparing materials, and maintaining records.
Manage employee committee inventory, including tracking, organizing, ordering, and distributing committee supplies and materials.
Assist with the planning, coordination, and execution of company events and employee activities.
Purchase supplies, decorations, food, gifts, and other materials needed for company events and programs.
Coordinate event logistics, vendor communications, and on-site support to ensure successful events.
Support day-to-day office operations and assist with special projects as assigned.