Front Office Administrative Assistant

Irving Oil • West Lebanon, NH

4d

About The Position

As a Front Office Administrative Assistant, you will play a vital role in supporting the day-to-day administrative and dispatch functions for our Lebanon, NH District. Your goal will be to ensure efficient coordination, organization, and communication across the administrative/dispatch team while handling confidential information with care and professionalism. Your success will be demonstrated through your ability to proactively manage administrative tasks, support district operations, and contribute to the overall effectiveness and success of the team. What We Offer: Work Environment – Be a part of a collaborative environment that cultivates individual growth! Competitive Compensation – Including an annual bonus plan, and 401k company matched up to 4% Wellness Support – With 24/7 access to our Employee & Family Assistance Program

Requirements

• Ability to multi-task and manage time effectively
• Strong decision-making skills
• Ability to work in a fast-paced environment
• Strong written and verbal communication skills
• Strong customer service skills
• Out of the box thinking
• Strong analytical skills
• Post-secondary education, certificate program in business or a related field, or equivalent experience
• 2+ years of experience working in an administrative capacity

Responsibilities

• Tracking and assisting on hitting deadlines for various projects
• Process adjustments to customer accounts timely and accurately
• Demonstrate strong initiative on trouble shooting and research
• Ensure proper customer follow-up
• Processing daily deposits
• Handling customer escalations
• Supporting the Input team to meet their billing obligations.
• You will be the face of the company for all visitors, assuring all customers and visitors are greeted properly during the hours of 12:30pm-4pm

Benefits

• Work Environment – Be a part of a collaborative environment that cultivates individual growth!
• Competitive Compensation – Including an annual bonus plan, and 401k company matched up to 4%
• Wellness Support – With 24/7 access to our Employee & Family Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees