Front Desk

Vecta Environmental Services, LLC•La Porte, TX

67d•Onsite

About The Position

The Front Desk Coordinator serves as the first point of contact for employees, visitors, customers, vendors, and applicants. This role is responsible for managing front office operations, providing administrative support, maintaining office organization, and ensuring a professional and welcoming environment. As Vecta continues to grow, the Front Desk Coordinator will assist with various administrative and operational tasks to support the needs of the business.

Requirements

High school diploma or GED required
1+ years of receptionist, administrative assistant, customer service, or office support experience preferred
Strong verbal and written communication skills
Excellent customer service and interpersonal skills
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Strong organizational skills with attention to detail
Ability to prioritize tasks and manage multiple responsibilities
Professional appearance and demeanor
Ability to maintain confidentiality and handle sensitive information
Strong problem-solving and customer service mindset
Ability to work independently and as part of a team
Adaptability and willingness to take on new responsibilities as the role evolves
Strong time management and organizational skills

Nice To Haves

Associate degree preferred
Bilingual (English/Spanish) preferred

Responsibilities

Greet and assist visitors, customers, vendors, and applicants in a professional manner.
Answer, screen, and direct incoming phone calls.
Manage incoming and outgoing mail, packages, and deliveries.
Maintain visitor logs and ensure compliance with office security procedures.
Respond to general inquiries and direct requests to the appropriate department.
Provide administrative support to HR, Operations, Finance, and Leadership teams as needed.
Schedule meetings, conference rooms, and appointments.
Assist with document preparation, filing, scanning, and data entry.
Maintain office records and ensure filing systems are organized and up to date.
Order and manage office supplies and maintain inventory levels.
Assist employees with general administrative requests.
Support onboarding activities for new hires, including preparing welcome packets and coordinating office access.
Help distribute company communications, forms, and notices.
Maintain employee bulletin boards and common areas.
Ensure reception and common areas are clean, organized, and professional.
Coordinate with building management, vendors, and service providers when necessary.
Assist with company events, meetings, training sessions, and employee engagement activities.
Monitor office equipment and coordinate maintenance or repairs as needed.
Support special projects and company initiatives.
Assist with data collection and reporting as assigned.
Perform other duties as assigned to support business operations.