Front Desk Supervisor

Garden of the Gods Resort and Club•Colorado Springs, CO

17d•Onsite

About The Position

Reporting to Director of Front Office, the front desk supervisor oversees the front desk shift and will conduct service recovery, assist guests and members with all queries via email and phone; guest arrivals and departures with efficiency and professionalism, be able to make reservations, cancellations and answer questions on rates, hotel facilities, and services. Additional Duties and Responsibilities: Greet every guest, member, and team member with "I Am Proud" standards and set a positive tone for every interaction. Provide extraordinary service that is "Enriching by Nature." Embrace, embody, demonstrate, and encourage wellness and the STRATA virtues through interactions, performance, and commitments. Uphold the Garden of the Gods Resort and Club's brand, culture, vision, mission, and values. Be empowered to make things go right if they go wrong. Give the guest/member a fond farewell. Address feedback by utilizing the LEARN Model. Demonstrate a professional appearance and be attentive to what matters most. Comply with company policies and procedures. Observe and adhere to safety guidelines. Marginal Functions: Perform other duties as assigned. Interface positively with other departments, offering assistance when needed. Displays care in use of equipment and maintains an organized and professional work environment.

Requirements

Must have basic knowledge of Microsoft Word and Excel.
This position requires a minimum formal education of a high school diploma.
Valid Driver's License required
Continuous use with a Computer and Keyboard

Nice To Haves

Some experience with Opera property management system, though not required, would be beneficial.

Responsibilities

Supervise front desk agents and ensure that all policies and procedures are followed during shift
Conduct shift briefings and pre shifts for front desk agents
Conduct all check in and checkout procedures for the hotel according to hotel standards
Handle incoming calls to the property and answer calls promptly by the third ring and in a courteous manner.
Makes pre arrival calls and mid stay check in calls daily.
Performs all accounting duties including posting charges, account settlements, and shift closing.
Maintains accurate daily event information. Maintains daily posting of event sheet.
Communicates member and guest questions and requests to appropriate departments and tracks requests.
Process all transmissions of reservations, changes and cancellations from all sources, telephone, mail, in person, etc..
Adds alerts and comments to reservation that are necessary to ensure all guest needs are met.
Blocks Cottage and Casita reservations to assure maximum opportunity to sell three-bedroom units.
Assists in taking reservations for hotel outlets and services.
Is detail oriented to ensure that all relevant information is notated, and all tasks are complete and communicates as needed with colleagues and other departments
Is calm under pressure and uses self-control in challenging situations.
Conducts escalated service to ensure that any guest issues are solved or escalated to appropriate departments before the guest departs.
Review arrival report daily.
Ensures that proper telephone manners are always maintained, treating every guest with courtesy and respect in a warm friendly manner and addressing the guest by name.
Deliver "I Am Proud" service standards and department-specific signature touch points.
Establish cross-departmental channels of communication among teammates that are consistent and complete.