Front Desk Office Administrator

Proserv•Houston, TX

2d•Onsite

About The Position

The Office Administrator provides comprehensive administrative and front-office support to ensure the efficient operation of the Houston facility. This position serves as a key point of contact for employees, customers, visitors, and vendors while providing administrative support to the Operations Manager, management team, and employees. The Office Administrator will help maintain a professional, organized, secure, and welcoming facility while coordinating day-to-day office activities and supporting operational and employee needs.

Requirements

High School Diploma or equivalent required.
One (1) to three (3) years of receptionist, administrative, customer service, or office support experience preferred.
Professional and approachable demeanor with strong customer-service skills.
Excellent verbal and written communication skills.
Strong organizational and time-management skills.
Ability to handle multiple priorities and interact effectively with employees at all levels of the organization.
Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
Ability to maintain confidentiality and exercise sound judgment.
Strong attention to detail and follow-through.
Ability to work independently while also functioning effectively as part of a team.

Responsibilities

Serve as the primary point of contact for visitors, customers, vendors, and telephone inquiries.
Greet and assist visitors in a professional and courteous manner.
Manage visitor access, badges, sign-in procedures, and facility security requirements.
Maintain a professional, organized, and welcoming reception and office environment.
Monitor and report facility, safety, security, or maintenance concerns.
Support emergency preparedness and facility safety initiatives.
Provide general administrative support as needed to the Operations Director/Manager, management team, HR, and other departments.
Assist with scheduling meetings, preparing meeting rooms, and coordinating visitors or events.
Receive, sort, and distribute incoming mail, packages, and deliveries.
Manage break room supplies, office supplies, inventory, and purchasing within established guidelines.
Maintain calendars and coordinate appointments as needed.
Assist with special projects and company initiatives.
Coordinate vendors and service providers as needed.
Maintain accurate records and follow established company procedures.
Maintain confidentiality of employee, company, customer, and business information.
Perform other administrative duties and tasks as assigned.