Front Desk Medical Receptionist - Stony Brook Children’s Service, UFPC

SB Clinical Practice Management•Town of Brookhaven, NY

8d•$20 - $25•Onsite

About The Position

The medical receptionist will assist the department with coordination of the daily operations of the front desk, and other duties to ensure efficient work flow and patient care. The position is full-time and requires work shifts scheduled within the hours of 7:30 AM – 8:00 PM, including 1-2 evening shifts per week (ending at 8:00 PM) and 1-2 Saturdays per month. Schedules are communicated in advance to support planning and work-life balance. The pay range is $19.78 - $24.72 per hour, with compensation based on relevant experience and education.

Requirements

High School diploma/GED.
Strong organizational and communication skills (both verbal and written).
Excellent typing skills and friendly telephone etiquette.

Nice To Haves

Graduate of an accredited Medical Office Administration program.
1-2 years of experience working as a Medical Receptionist handling front desk operations in a high-volume physician practice.
Proficient in using an EMR and a practice management system.
Medical terminology knowledge
Strong customer‑service skills

Responsibilities

Perform all necessary receptionist duties including answering, screening, and routing of phone calls. Take appropriate messages and ensure the proper delivery of those messages. Be polite and courteous at all times.
Assess telephone calls, including determining urgency of calls and referring urgent medical queries to physician or nurse immediately.
Maintain clean and organized reception area.
Utilize Electronic Medical Record (EMR) and/or other systems for check-in/check-out processes including verifying patient demographics, insurance information, obtaining patient signatures on applicable patient forms, and have the patient complete any paperwork associated with the visit.
Enter/scan patient data into the EMR.
Collect any necessary payments and process accordingly.
Facilitate patient flow by notifying the provider of patients’ arrival, delays or backlogs and communicate with other staff and/or patients as necessary.
Schedule patient appointments and remind the patients of any necessary documentation that may be required for their appointment.
Schedule any services or procedures as needed.
Obtain/retrieve referrals/authorizations/eligibility verification that may be required.
Telephone patients if there is a change in the physician’s schedule and/or if the patient’s appointment needs to be rescheduled.
Keep office supplies adequately stocked by anticipating inventory needs and placing orders or advising office manager of items needed.
Ensure HIPAA guidelines are followed at all times.
Provide additional coverage for night hours and weekend, as needed. Updating and maintaining integrity of client information.
Perform all other duties as assigned by management.