Front Desk Executive Assistant

Telos U, LLC•Orem, UT

just now•$17 - $18•Onsite

About The Position

The Front Desk Executive Assistant is responsible for assisting the admissions department, the Executive Director, and other Leadership Team members in performing organizational and clerical functions and ensuring an efficient and professional work environment.

Requirements

Friendly and positive personality
Ability to work well with others and collaborate with each department
Professional dress and decorum
Basic knowledge of phones
Basic knowledge of Microsoft Word, Excel, and Google Docs
Able to communicate effectively in both oral and written formats
Ability to gather and compile information and prepare documents, memos or reports
Ability to transcribe, or take details notes during important meetings

Responsibilities

Work as an administrative assistant to the Executive Director and provide support to the Residential Director, Clinical Director, and Admissions team.
Greet all visitors and ensure every visitor signs the visitor log and confidentiality agreement
Help admissions team with tours and admits (keep office and lobby prepared and ready)
Answer phone calls and emails in a timely, friendly, and professional manner
Route incoming mail and packages to correct recipients, and mail and track outgoing packages
Take phone messages when needed and ensure intended recipients receive them
Send and distribute faxes for owners, therapists, and administration
Help parents and consultants in crisis
Prepare and distribute any company wide memos, and post in mailroom as needed
Maintain filing for all documents in reception area
Prepare manuals, folders, binders, and files as needed
Add Google docs proficiently with Microsoft Word and Excel
Order office supplies when needed
Upload all necessary documents to HQ Document Library
File admissions documents
Field admissions and informational calls
Help with Family Days
Keep student admissions and discharge information current
Manage Family Connect accounts and posts
Prepare leadership agenda