Front Desk Executive

Cross Insurance•Wellesley, MA

23h•$21 - $25•Onsite

About The Position

Acts as the face of C&H, answering phones and welcoming all visitors to the agency. Oversees supply ordering, daily mailings, employee contact information, maintaining scanners & printers, machine service calls, conference room set-up, logging cancellations and reinstatements, and managing the telephone system. This role also involves training new hires on various office systems and procedures.

Requirements

Excellent organizational, interpersonal, written and verbal communication skills.
Appropriate technical knowledge and computer skills.
Proficient in Microsoft Suite (Excel, Office, PowerPoint and Outlook).
Capable of juggling multiple responsibilities while maintaining composure.
Able to prioritize tasks and anticipate needs.

Responsibilities

Receives visitors and callers, determines their needs, checks appointments, and directs visitors to the appropriate person or office.
Maintains and acts as a point person for agency telephone system as liaison to Cross Ring Central phone system support.
Distributes daily faxes received via email to the appropriate parties.
Picks up incoming agency mail from the Post Office each morning; opens, date stamps, sorts and distributes all incoming agency mail; prepares and tracks all express mailings, maintains FedEx account.
Orders and prices all agency supplies including office needs, toner, and stationary.
Logs service calls on any malfunctioning office equipment.
Troubleshoots Postage machinery at branch including replenishment of funds for postage.
Maintains agency lists (e.g. company directory, Disaster Calling Tree, outlook contacts, etc.).
Logs all agency cancellations and reinstatements for Personal lines.
Sets up & breaks down A/V equipment in the conference room for department meetings if requested.
Trains new hires on Ring Central phone system basics, how to fax from Outlook and Epic, how to use office equipment, and procedure to order supplies.
Assist with stamping mail at end of day as needed and take to post office.
Any additional projects assigned by management to assist CL or Pl departments.