Front Desk & Executive Administrative Assistant

The Atlas Group•Wichita, KS

2d•Onsite

About The Position

The Front Desk & Executive Administrative Assistant serves as the primary point of contact for the organization and provides direct administrative and logistical support to the CEO and executive leadership team. The core focus of this position is managing front desk operations and delivering high-quality executive support. This role requires professionalism, discretion, strong organizational skills, and the ability to manage competing priorities in a fast-paced environment.

Requirements

High school diploma required
3-5 years of front desk, administrative, or executive support experience preferred
Excellent verbal communication and customer service skills
High level of professionalism and discretion
Strong organizational and time management skills
Proficient in Microsoft Office and/or Google Workspace
Ability to multitask and adapt in a fast-paced environment

Responsibilities

Answer incoming telephone calls and route callers to the appropriate point of contact
Greet incoming employees, customers, vendors, and visitors
Maintain a professional, organized, and welcoming front desk area
Maintain visitor log and issue visitor identification badges
Monitor and ensure visitor badges are returned
Distribute incoming daily mail and prepare outgoing mail
Unlock and lock front doors at the beginning and end of business hours
Maintain conference room schedules and coordinate meeting logistics
Distribute PPE to employees and visitors when necessary
Provide administrative and logistical support to the CEO and leadership team
Coordinate scheduling for meetings, travel, and appointments as requested
Serve as a point of contact between executives and internal/external stakeholders
Handle confidential and sensitive information with discretion
Assist with special projects and initiatives as assigned
Coordinate and order lunches for the CEO and leadership team
Stock and maintain the executive coffee station and refrigerator
Coordinate Premier Foods coffee deliveries
Order catering for meetings and events
Responsible for setup and cleanup for catered meetings and events