Front Desk Administrative Assistant

Aston Carter • Indianapolis, IN

6d • $22 - $25 • Onsite

About The Position

We are seeking a dedicated Front Desk Administrative Assistant for a short-term contract role. You will serve as the face of the company, greeting visitors, clients, and internal staff with professionalism and warmth. This role requires excellent communication skills and the ability to manage multiple tasks effectively.

Requirements

• Proficient in Microsoft Word, Excel, Adobe, and Outlook.
• Familiarity with or ability to quickly learn phones, printers, and shipping programs (UPS and USPS).
• Professional demeanor and attire for front desk duties.
• Excellent verbal and written communication skills.
• Ability to manage and prioritize multiple tasks effectively.

Responsibilities

• Provide front desk backup including answering phones, greeting, and announcing visitors.
• Sort and distribute mail and packages.
• Support the Marketing Services Support team with tasks such as proofing, formatting, and finalizing reports.
• Scan documents, handle outgoing mailings, and print/bind reports and large plans for engineers.
• Organize giveaways for conferences/events and maintain the marketing closet.
• Update staff and project information in the internal system as needed.
• Communicate with internal partners, clients, and visitors in a professional and friendly manner.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees