Front Desk Administrative Assistant

HEICO Corporation•Columbia, MD

1d•$20•Onsite

About The Position

Transformational Security, LLC, located in Columbia, MD, is looking for a highly motivated, outgoing, and friendly candidate for a Front Desk Administrative Assistant position. Transformational Security uses a team approach, and our Front Desk Administrative Assistant is an integral part of that approach. The ideal candidate would provide strong administrative support with a positive and professional attitude. This position is a critical role within our organization since this individual is the first point of contact for current and potential customers. Prior experience in an administrative role is required. Candidate must have a clean criminal record and be willing to submit to a background check. Travel is not required for this position and remote work will not be permitted.

Requirements

Prior experience in an administrative role is required.
Candidate must have a clean criminal record and be willing to submit to a background check.

Nice To Haves

Experience as an Administrative Assistant or as a receptionist with aspirations and skills to support senior leadership.
Proficiency in Microsoft Office Suite.
Experience in NetSuite or comparable ERP/CRM systems.
Professional attitude and appearance.
Solid written and verbal communication skills.
Ability to be resourceful and proactive when issues arise.
Excellent organizational skills.
Multitasking and time-management skills, with the ability to prioritize tasks.
Customer service attitude.
Adapt to frequently changing priorities. Capacity to embrace change at a moment’s notice, shifting priorities instantly. A “no task is too big or too small” attitude.
Ability to obtain a security clearance.

Responsibilities

Greeting and receiving visitors at the front desk with a positive and helpful attitude.
Answering, screening, and forwarding incoming phone calls.
Taking detailed messages from customers and incoming callers.
Receiving, sorting, and distributing daily mail.
Ensuring reception and common areas are tidy and presentable.
Providing basic and accurate information in-person and via phone/ email.
Collect and record customer payment details securely.
Maintain office security by following safety procedures and security protocols for a Cleared Facility by controlling access via the reception desk (monitoring visitor logbook, screening visitors, issuing visitor’s badges, etc.).
Ordering office supplies and keeping an inventory of stock.
Preparing meeting and training rooms (includes scheduling on a working calendar, lunch coordination, and tidiness of the conference rooms).
Travel coordination for team members and post-travel expense reporting.
Overseeing and maintaining company-wide calendars to ensure accurate scheduling and coordination of meetings/events.
Performing clerical duties such a filing, archiving, photocopying, scanning, faxing, etc.
Managing internal documentation to reflect the most up-to-date information.
Reconciling expenses and credit card statements.
Providing administrative support to the Leadership Team.
Handle sensitive information in a confidential manner.
Coordinate and support office social events and annual holiday activities
Perform various other administrative duties as requested.
Assist with light housekeeping throughout the office.