Administrative Assistant / Front Desk

Direct Agents • New York, NY

1d • $28 - $35 • Onsite

About The Position

Direct Agents is seeking a dynamic Administrative Assistant to join our People and Culture team. As the backbone of our NYC office, you'll create an exceptional workplace experience for all employees, and a kind welcome for clients & candidates, while managing the day-to-day administrative and operational needs of our company.
This is an excellent opportunity for a highly motivated, organized, and hospitality-minded individual to make an impact starting on day 1 on the people team of a digital marketing & growth consultancy.
Those with career ambitions on the people side or the digital marketing side are especially encouraged to apply!
Schedule: 4 days per week, Monday - Thursday, 9:00 AM - 6:00 PM
Options for part-time, flexible schedule available
Compensation: $28-35/hr depending on experience

Requirements

• Energetic and positive team player who collaborates effectively across all departments
• Thrives in high-growth, fast-changing environments
• 6 months - 1 year of on-site operations experience (examples: office, hospitality, etc)
• Exceptional organizational and prioritization skills with keen attention to detail
• You know when to be resourceful and when it’s time to escalate
• You love keeping trackers up to date, thinking ahead (without overthinking), and moving things forward
• Outstanding written and verbal communication abilities across multiple platforms (phone, email, Slack)
• Experience collaborating with third-party vendors and service providers
• Self-motivated with strong problem-solving abilities
• Must be available to begin work at 9:00 AM to prepare the office for 9:30 AM operations
• Ability to handle office equipment, receive packages, and manage deliveries
• Must reside within commuting distance of our NYC office for reliable daily attendance

Responsibilities

• Oversee daily office setup and maintenance across all spaces within our four walls
• Monitor and maintain office inventory, ordering equipment and supplies within established budgets and procedure, finding efficiencies and automations along the way
• Manage equipment requests and maintain conference rooms
• Process employee travel requests and coordinate bookings, including detailed itineraries and real-time support for changes
• Prepare and submit timely budget and expense reports to the Finance team
• Handle various administrative and organizational tasks as business needs arise
• Help field questions in person and on slack, with clear guidance on what you can answer and what you should go to a more senior member of the team
• Help plan in-office events and occasional off-site and the related internal communications
• Serve as a friendly welcome and point of contact for office visitors.
• Provide proactive day-to-day support to the CEO as needed, anticipating needs and resolving issues before they arise
• Handle confidential information with the highest level of discretion and professionalism
• Jump in wherever needed with a positive, solution-oriented mindset—no task too big or too small!

Benefits

• Join a growing company where your contributions directly impact employee satisfaction and operational excellence.
• This role offers the opportunity to wear multiple hats, develop diverse skills, and play an integral part in maintaining our positive company culture.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed