Front Desk Administrative Assistant

Brown Harris Stevens Residential Sales • Southampton, NY

14h • $42,000 - $54,000 • Onsite

About The Position

Brown Harris Stevens is the quintessential luxury residential real estate firm, with a history of leadership and a culture of professionalism and discretion dating back to 1873. Our office seeks a dedicated Front Desk Administrative Assistant to serve as the first point of contact for clients and visitors while providing essential support to the team.

Requirements

• Exceptional customer service skills with a professional and friendly demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.
• Previous experience in a front desk or administrative role.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Excellent verbal and written communication skills.
• High School diploma required
• Minimum of 2 years of administrative or office experience is preferred.

Nice To Haves

• Bachelor's degree preferred.

Responsibilities

• Greet clients and visitors warmly, directing them to the appropriate personnel and ensuring a professional and welcoming atmosphere.
• Manage incoming calls, providing accurate information and efficiently transferring calls to the appropriate staff members.
• Assist real estate agents with administrative tasks, including document preparation, data entry, and management of contracts.
• Maintain reception area and conference room, ensuring a clean and organized space for clients and team meetings.
• Input and update property listings in the Multiple Listing Service (MLS) and handle changes in listings as required.
• Organize and manage the office calendar for meetings, tours, and open houses.
• Prepare and print marketing materials, including brochures and flyers for listings.
• Facilitate onboarding for new agents, providing them with the necessary resources and support.
• Perform additional administrative duties as assigned to support the overall team operations.

Benefits

• This is a Full-time position and eligible to participate in all of the Company's benefit after meeting it's eligibility period.
• Salary is commensurate with experience.
• We offer a competitive compensation package, comprehensive benefits, and a dynamic work environment.
• We offer full time employees a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Commuter Benefits Program, Basic Life/AD&D Insurance, Supplemental Life Insurance, Short-Term Disability, Long Term Disability, and 401(k) Retirement plan.
• $42,000 - $54,000 annual salary
• We offer full-time employees 2 weeks’ vacation, 12 personal/sick days of paid time off as applicable through the calendar year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED