Administrative Assistant - Front Desk

Aaron School • New York, NY

5d • Onsite

About The Position

At Aaron School, we serve K–12 students with learning differences in a safe, supportive environment designed to maximize potential. Guided by the values of self-advocacy, respect, and individualized education, we help students gain the confidence to thrive. Join our team and inspire success.
As an Administrative Assistant at Aaron School, you will support students, families, and staff through accurate, timely school operations. You keep critical systems, transportation, and records organized so every student’s day runs smoothly.

Requirements

• High school diploma or equivalent and experience in a busy school or office setting
• NYS Notary License required or ability to obtain within 3 months of hire
• Proficiency in PowerSchool and Microsoft Office
• Strong attention to detail when managing affidavits, compliance paperwork, and student documentation
• Clear, professional communication with students, families, school staff, and external partners
• Be available to work 7:30am – 4:00pm Monday through Friday

Responsibilities

• Manages the front desk and lobby by greeting the school community, families, and vendors, etc.
• Receives and directs incoming calls
• Maintain student attendance, schedules, and records in PowerSchool and related databases
• Communicate with families, transportation providers, and school staff regarding bussing, schedules, and documentation needs while supporting general front office operations
• Serve as bussing coordinator by managing entries, updates, and daily changes in the NYC Office of Pupil Transportation (OPT) system
• Enter and maintain accurate student information in the New York State NPSIS database (Nonpublic School Information System)
• Prepare, track, and file affidavits and other required documentation to support student enrollment and services

Benefits

• Enjoy both paid time off and extra paid school breaks (for select roles), plus paid holidays
• Wellness perks including gym discounts, mindfulness apps, and prescription savings
• Tuition reimbursement, career development programs, and leadership training
• 401(k) retirement savings with a company match with a four-year vesting schedule.
• Health, dental, and vision insurance
• Free Employee Assistance Program with confidential counseling, life coaching, and mental health resources
• Life insurance, disability coverage, and Health Savings Account (HSA) contributions at no cost to you

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED