Front Desk Executive- Admin & Facilities

Bright Vision Technologies•East Brunswick, NJ

10d•Onsite

About The Position

Front Desk Executive- Admin & Facilities East Brunswick, NJ Bright Vision Technologies is a forward-thinking software development company dedicated to building innovative solutions that help businesses automate and optimize their operations. We leverage cutting-edge technologies to create scalable, secure, and user-friendly applications. As we continue to grow, we’re looking for a skilled Front-Desk Executive to join our dynamic team and contribute to our mission of transforming business processes through technology. This is a fantastic opportunity to join an established and well-respected organization offering tremendous career growth potential. Reports to: Admin Manager POSITION OBJECTIVE The Front Desk Executive (Part Time) is responsible for keeping the day to day operations of our office running smoothly.

Requirements

Graduate/certificate in office administration or high school
2+ years’ experience as a Front Desk Assistant in a Company
Experience answering phones, managing office administration
Familiarity with Gmail, Google documents and Microsoft Office Suite, including Word, Excel, etc.
Knowledge of running a front desk operation in a Company .Experience in hospitality preferred
Execution orientation & agile
Good Communication skills & writing skills
Presentation skills
Interpersonal skills
Decision Making & Conflict Management
People management

Responsibilities

Attend to calls from Customer’s, Partner’s & Vendors incoming office phone calls
Work in our office and support the CEO’s office and other Sales Team’s working out of the office on the day-to-day operations.
Manage the Housekeeping, Security, Electronic & supplies required for the smooth functioning of the Office.
Coordinating with landlord & other vendors for services
Taking care of CEO travel, meetings at the office
Invoice management & other requirements
Keeping office clean, Guest management, F&B, taking care of all admin requirements of other US offices, in coordination with the local SPOC.
Any other duties assigned by reporting manager.
Partner with team members to identify process improvements to strengthen our capabilities as a team.
Document business processes and standard operating procedures as requested.
Handle phone, email, fax, and physical or (digital) postal mail inquiries and respond or document appropriately.
Ensure all statutory compliances and requirements are followed based on Local requirements.
Keep all equipment’s functional and operational and ensure proper AMC & Maintenance is covered for them.
Other duties as requested.