BLANK AST 2

University of California, Irvine•Irvine, CA

1d•Onsite

About The Position

Under the general supervision of the Executive Assistant to the Dean, performs administrative duties and assists with the day-to-day operations of the Dean’s Office suite, the School’s event coordination, scheduling and calendaring, and other administrative tasks and projects, as assigned. The Front Desk Coordinator must be self-motivated, able to work with general supervision, and have a high standard of efficiency with the ability to multitask, manage time, and possess excellent written and oral communication skills. This is a fully on-site 100% FTE limited employee appointment, not to exceed 1000 hours.

Requirements

Thorough knowledge of administrative procedures and processes including word processing, spreadsheet and database applications.
Good verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills.
Skill in managing and using discretion with sensitive and confidential information.
Interpersonal and work leadership skills to provide guidance to other nonexempt personnel.
Skill to communicate effectively orally and in writing to a broad cross section of the population including students, professional staff and faculty.
Ability to maintain workflow with changing priorities and frequent interruptions and to organize and prioritize fluctuating workloads.
Proficient in ability to use discretion and maintain all confidentiality.
Demonstrates ability to use sound judgment in responding to issues and concerns.
Demonstrates ability to analyze, research and synthesize data with strong attention to detail.
Bachelor's degree in related field or equivalent combination of education and experience.
At least 6 months to 1 year or related experience.
Must be able to provide proof of work authorization.

Responsibilities

Performs administrative duties and assists with the day-to-day operations of the Dean’s Office suite.
Assists with the School’s event coordination.
Assists with scheduling and calendaring.
Performs other administrative tasks and projects, as assigned.