AST Compliance Specialist

GE HealthCare

2d•$76,000 - $114,000

About The Position

The AST Compliance Specialist is a key support role within GE HealthCare’s Advanced Imaging Solutions (AIS) Marketing Operations team, reporting directly to the Compliance and Transparency Manager. This individual is responsible for the day to day administration of the Aggregate Spend Tool (AST) and related transparency processes, ensuring that all transfers of value to Healthcare Professionals (HCPs) and Healthcare Organizations (HCOs) are accurately captured, recorded, and maintained in accordance with GE HealthCare’s Global Interaction Policy (GIP), applicable state transparency laws, and internal compliance standards. Working in close partnership with the Compliance and Transparency Manager, this role provides essential operational support that enables the AIS compliance function to run effectively across all regions.

Requirements

Bachelor’s Degree in Healthcare Administration, Business, Legal Studies, or a related field; relevant Associate’s Degree or equivalent work experience also considered
0 2 years of experience in a compliance, administrative, or operations role; experience in healthcare, medical device, or life sciences is a plus but not required
Basic awareness of healthcare compliance concepts; willingness to learn the Physician Payments Sunshine Act and applicable transparency regulations on the job
An interest in or exposure to compliance, regulatory, or administrative processes; curiosity about the healthcare industry is welcome
Strong attention to detail with excellent data management and organizational skills
Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with compliance or spend management systems

Nice To Haves

Certified in Healthcare Compliance (CHC) or working toward certification
Experience with aggregate spend or transparency reporting platforms (e.g., Veeva, Model N, or similar)
Knowledge of international HCP transparency requirements (EU, Japan, etc.)
Experience in a large, matrixed organization such as GE HealthCare

Responsibilities

Administer the Aggregate Spend Tool (AST), including data entry, maintenance, and reconciliation of HCP and HCO transfers of value
Perform regular data scrubbing and quality checks to ensure accuracy and completeness of spend records
Investigate and resolve data discrepancies, duplicates, and reporting disputes in a timely manner
Coordinate with business units (Sales, Marketing, Medical Education) to capture spend data accurately and on schedule
Monitor and ensure compliance with state level HCP transparency reporting requirements
Support international transparency reporting obligations where applicable
Maintain organized records of all submissions, dispute resolutions, and audit trails
Assist the Compliance and Transparency Manager in auditing HCP transfers of value to ensure alignment with GE HealthCare’s Global Interaction Policy and the AdvaMed Code of Ethics
Support HCP travel review and approval processes, ensuring spend is pre approved and within policy limits
Support the Compliance and Transparency Manager in developing and maintaining compliance training materials and SOPs related to AST and aggregate spend processes
Participate in internal audits and monitoring activities; escalate issues as appropriate
Act as a primary point of contact for internal stakeholders on aggregate spend queries and Sunshine Act reporting obligations
Liaise with Finance, Legal, and Business Operations teams to ensure spend is correctly categorized and attributed
Respond to HCP dispute requests and coordinate resolution within required timeframes
Collaborate across the functional matrix: including Sales, Medical Education, Marketing, Finance, and Legal: to ensure compliance needs are understood and met in support of business objectives
Proactively communicate compliance requirements to thought leaders, business leaders, and other stakeholders ahead of planned events and activities, ensuring all engagements are appropriately reviewed and approved
Support the FMV process by applying approved Fair Market Value (FMV) calculator outputs when processing HCP engagements, and flag any exceptions or anomalies to the Compliance and Transparency Manager for review and escalation
Provide general administrative support to the Marketing Operations team as needed, including coordination of logistics, documentation, and other tasks that support team effectiveness