Front Desk Coordinator

Dynalectric Company•Mesa, AZ

6d•Onsite

About The Position

The Front Desk Coordinator (FDC) is the first point of contact for vendors, customers, employees etc. The Front Desk Coordinator will perform a variety of duties and responsibilities across different departments.

Requirements

High School Diploma/GED is required
Bilingual fluency and professional working proficiency (oral and written) in both English and Spanish required.
Ability to operate a computer (desktop & laptop)
Good knowledge of MS Office Suite
Excellent written and verbal communication skills
Outstanding communication and customer service skills
Excellent organizational and time-management skills
Ability to multi-task in a fast-paced work environment

Nice To Haves

some college preferred
Previous experience as a front desk coordinator, receptionist, or using a multi-phone line system preferred

Responsibilities

Answer all phone calls & direct to the appropriate division or individual
Greet and assist vendors, clients, and employees.
Ensure that all visitors have checked-in
Escort visitors to the appropriate individual
Sort and distribute all incoming mail and ensure all outgoing mail is ready for pickup
Facilitate delivery of packages to office employees
Prepare outgoing shipments and distribute incoming shipments
Maintain cleanliness/stocking of kitchen areas: coffee stations, trash/recycling, dishes, refrigerators, refill beverages, etc.
Scan & email unemployment claims to unemployment 3rd party provider
Order office supplies for the corporate office & field locations.
Utilize Staples and Amazon to order product for the field as requested.
Keep tabs on corporate office supply levels and order when needed to keep par levels stocked
Oversee Dynalectric safety toe boot reimbursement submissions
Work with senior leadership team to improve office operations and procedures
Assist employees with special mailings, such as certified mail
Manage performance, negotiate contracts or add-on services for all office vendors including, janitorial, coffee/beverage, shred, plant, pest, and facility services.
Review invoices to determine accuracy of product delivery with follow-up as necessary
Act as the main point of contact for office maintenance requests.
Contact appropriate vendors to resolve issues.
Build positive relationships with all vendors
Identify new vendors for the office and/or field per request
Support HR by providing bilingual administrative expertise during new hire onboarding and department production needs.
Assist with company events
Assist with coordinating meetings, trainings, and presentations.
Coordinate schedules, reserve conference rooms, assist with conference room setup
Establish and maintain positive relations with all departments
Assist with routine misc. office tasks
Other projects as assigned by HR Generalist