Front Desk Coordinator

HKS, Inc.•Dallas, TX

11d

About The Position

Welcomes visitors and provides general administrative support to employees. Displays enthusiasm in receiving and directing telephone calls, greeting guests, maintaining the appearance and atmosphere of the reception area. Plays a key role with clients and internal team members.

Requirements

High school education; college level preferred
Typically with 1+ years of related experience
Experience in MS Office Suite preferred, including Outlook, Word, Excel, PowerPoint and Teams
Experience in switchboard/reception work
Ability to communicate in a clear, concise and professional manner both verbally and in writing
Ability to proactively problem solve and collaborate on innovative solutions
Ability to work in team environment
Ability to work on multiple projects at the same time and ability to prioritize, to juggle multiple calls and guests at one time and make each feel their needs are being well handled
Ability to effectively meet deadlines at expected quality

Responsibilities

Receives and accurately directs incoming phone calls with energy and professionalism
Ensures phone calls are redirected accordingly
Greets and directs clients and other visitors in a courteous and timely manner
May update and distribute office phone directory as needed
Maintains the appearance and atmosphere of the lobby in a neat, professional and attractive manner at all times
May sort mail deliveries and other administrative tasks in support of office operations
May assist in scheduling and organizing activities such as meetings, travel, conferences and interviews
May assist in desktop publishing activities for correspondence and presentations
May maintain parking records and collection of parking cards as needed
Directs couriers and deliveries
Provides administrative support as directed