Front Desk Coordinator

Company3 • New York, NY

3d • Onsite

About The Position

Company 3 is seeking an Evening Front Desk Coordinator for our Manhattan facility. The Front Desk Coordinator is the first point of contact for our clients and guests, and is key to representing the culture of our company. Primary responsibilities include warmly welcoming clients and guests, providing facility information, routing calls for both Company 3 and our sister company, Framestore, purchasing, and overall client services. The Front Desk Coordinator should be highly organized, meticulous, be upbeat and personable, able to multi-task, and willing to grow within the role.

Requirements

• Reliable, punctual.
• Able to work Mon-Fri 1:00-9:00pm.
• Flexible with notice to shift schedule as needed.
• Prior office experience.
• Proficient with MS Office, Teams, Google Docs.
• Meticulous, detail-oriented, able to easily multi-task and be a self-starter.
• Professional appearance and excellent demeanor.
• Excellent written and verbal communication skills.

Nice To Haves

• Available to work weekends, if needed.

Responsibilities

• Greet, welcome, and direct clients appropriately and notify teams when clients and colorists have arrived for sessions.
• Check in clients/visitors according to current security protocol.
• Support and communicate Client Services requests for client sessions.
• Compile combined daily session schedule for distribution.
• General purchasing, logging of purchases.
• Book conference rooms for guests and meetings.
• Support Framestore with checking in visitors and vendors.
• Track down session information from producers and send out facility invites.
• Assist with production billing.

Benefits

• Comprehensive package of health, retirement, and insurance benefits and paid time off for eligible part-time employees working 25 or more hours per week and full-time employees in the US.
• Retirement, select insurance benefits, and where required by law, health benefits for eligible project hires and part-time employees working less than 25 hours per week in the US.
• Local benefits plan offerings for roles filled in Canada and other territories.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed