Front Desk/ Administrative Coordinator

Control Panels USA•Georgetown, TX

3d•$20 - $22•Onsite

About The Position

We are seeking a professional, organized, and customer-focused Front Desk / Administrative Coordinator to support daily office operations within our manufacturing environment. This role serves as the first point of contact for visitors, customers, vendors, and employees while providing administrative support to accounting, project management, purchasing, and operations teams. The ideal candidate is detail-oriented, able to multitask in a fast-paced environment, and possesses strong communication and organizational skills.

Requirements

High school diploma or equivalent required.
2+ years of front desk, administrative, or office support experience preferred
Experience in manufacturing, industrial, or construction-related environments is a plus
Strong verbal and written communication skills
Excellent organizational skills and attention to detail
Ability to multitask and prioritize responsibilities in a fast-paced environment
Professional demeanor and customer service skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Experience supporting project-based or manufacturing operations
Familiarity with purchase orders, project documentation, or customer service coordination
Ability to work independently and collaboratively across departments
Bilingual skills are a plus

Responsibilities

Greet and assist visitors, customers, vendors, and delivery personnel in a professional manner
Answer and direct incoming phone calls and emails promptly and accurately
Maintain front office appearance and reception area organization
Manage incoming and outgoing mail, packages, and deliveries
Coordinate visitor access and notify employees of guest arrivals
Provide administrative support to accounting, project management, purchasing, and operations departments
Prepare, organize, scan, and file documents electronically and physically
Assist with data entry, document tracking, and maintaining company records
Support scheduling of meetings, conference rooms, and travel arrangements as needed
Assist with preparation of reports, spreadsheets, and project documentation
Maintain office supply inventory and coordinate purchasing of office materials
Assist with onboarding paperwork and employee administrative support
Coordinate company courier shipments and logistics documentation
Support project teams with customer documentation requests, including certificates, forms, and submittals
Assist with maintaining organized records for vendors, customers, and projects
Serve as a liaison between departments to ensure smooth office communication and workflow
Support internal team coordination between engineering, production, accounting, and management
Handle sensitive information with professionalism and confidentiality
Attending meetings and training courses as deemed necessary by management.
Any other task, assignments, duty, or projects, as requested by management.