Front Desk Administrative Assistant

Brown Harris Stevens Residential Sales•Southampton, NY

1d•Onsite

About The Position

Brown Harris Stevens is the quintessential luxury residential real estate firm, with a history of leadership and a culture of professionalism and discretion dating back to 1873. Our office seeks a dedicated Front Desk Administrative Assistant to serve as the first point of contact for clients and visitors while providing essential support to the team.

Requirements

Exceptional customer service skills with a professional and friendly demeanor.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.
Previous experience in a front desk or administrative role.
Ability to maintain confidentiality and handle sensitive information responsibly.
Excellent verbal and written communication skills.
High School diploma required; Bachelor's degree preferred.
Minimum of 2 years of administrative or office experience is preferred.

Responsibilities

Greet clients and visitors warmly, directing them to the appropriate personnel and ensuring a professional and welcoming atmosphere.
Manage incoming calls, providing accurate information and efficiently transferring calls to the appropriate staff members.
Assist real estate agents with administrative tasks, including document preparation, data entry, and management of contracts.
Maintain reception area and conference room, ensuring a clean and organized space for clients and team meetings.
Input and update property listings in the Multiple Listing Service (MLS) and handle changes in listings as required.
Organize and manage the office calendar for meetings, tours, and open houses.
Prepare and print marketing materials, including brochures and flyers for listings.
Facilitate onboarding for new agents, providing them with the necessary resources and support.
Perform additional administrative duties as assigned to support the overall team operations.