Front Desk Administrative Assistant

Atherton & Associates, LLP•Modesto, CA

1d•$21 - $24•Onsite

About The Position

Located in Modesto, California, Atherton & Associates, LLP is a quality firm founded more than 100 years ago with a strong commitment to providing the highest possible level of service to our clients. We provide a wide variety of services for our clients that include tax planning and preparation, estate planning, accounting and auditing and general business advisory services. The many large and small family owned businesses that we serve include the agriculture, food processing, cooperative, real estate, transportation, manufacturing, warehousing and medical industries. We are actively recruiting a Front Desk Administrative Assistant to help us continue to grow and provide the excellent client service that we are known for. This new team member will join the Atherton Administrative Team, a group of professional administrative assistants who embody our core values: Integrity, commitment, innovation, teamwork, and excellence. Our administrative team is critical to our Firm’s success, contributing every day to our vision of helping the world become more financially savvy—one relationship at a time.

Requirements

Knowledge of modern office procedures and equipment
Knowledge of word processing, 10-key, data entry
Basic math skills
Customer service skills
Ability to understand and independently carry out verbal and written instructions.
Ability to prioritize tasks using exceptional organization and time-management skills in multitasking with high attention to details.
Ability to work in a fast paced environment, maintaining focus on tasks/projects at hand, seeking excellence in final product/results.
Ability to use appropriate and correct English grammar, spelling, and punctuation for excellent written and oral communication.
Ability to learn and successfully apply current/new office policies and procedures.
Ability to maintain security and confidentiality of records and information.
Ability to establish and maintain effective work relationships with everyone contacted in performance of job duties, always maintaining a positive, helpful and cooperative demeanor and attitude.
Ability to maintain a professional appearance and demeanor at all times.
Ability to maintain regular, consistent, and punctual attendance and adhere to all Firm policies and regulations.
High school diploma or equivalent
One year office experience, or related experience including multiline telephone experience
Proficient in computer software applications: Word, Excel, Outlook
Type a minimum of 40 WPM
Be able to pass background check, including criminal, credit, employment, & education
Be able to work overtime during peak periods or as necessary
Ability to work in a fast-paced environment
High level of self-motivation, able to work well with or without supervision
Required work authorization

Responsibilities

Perform a variety of routine clerical, reception, administrative duties to assist senior staff and management, including filing, word processing, copying, scanning, etc.
Perform receptionist duties as assigned: Professionally answer and route calls to appropriate staff members, take accurate messages and screen calls for solicitors.
Assist clients, vendors and staff members at the front counter: Appropriately greet clients; answer routine questions, exhibiting excellent customer service at all times.
Operate a variety of standard office machines and equipment including a personal computer and variety of computer software, phone fax, adding machine, copier/scanner, etc.
Schedule staff meetings, assist clients with scheduling appointments, coordinate internal/external meetings and webinars to include preparation of meeting materials.
Order lunches for meetings, set up partner lunches, and tear down/clean up.
Office support activities including: stocking water bottles in refrigerators, monitor and replenish paper in copy machines, collect coffee mugs, load and unload dishwasher.
Replenish and restock break rooms with supplies.
Assist the administrative team with projects and general day-to-day department activities.
Other duties as assigned.