Front Desk Administrative Assistant

Maricopa County • Phoenix, AZ

3d • $20 - $31 • Onsite

About The Position

Are you someone who has a keen eye for detail and loves to multitask? Do you look for variety in your workday and embrace new challenges? If so, consider applying for our Administrative Assistant position! You will be responsible for coordinating the travel process as well as assisting with the Request of Funds process and electronic media requests for our contract attorneys as they work to provide effective representation for the indigent population of Maricopa County.

Requirements

• Two years of experience performing office, administrative, and clerical duties
• High school diploma or GED
• Post-secondary education may substitute for the required experience on a year-for-year basis

Nice To Haves

• Experience working in a law office, court, criminal justice, or indigent defense environment
• Intermediate proficiency with the Internet, Microsoft Word, Excel, PowerPoint, and Outlook

Responsibilities

• Coordinates travel for contract staff, experts, and witnesses; arranges travel reservations, calculates reimbursements, reviews, and reconciles travel invoices
• Serves as backup Request of Funds (ROF) approvals coordinator by monitoring received ROFs, sorting and saving approved requests, communicating with vendors on denied ROFs to obtain updates for reconsideration, and resolving problems as required
• Receives and tracks transcription requests, verifies media functionality, arranges with transcriptionists to obtain services, and routes completed documents to requestors
• Conducts research utilizing case management systems for the court and the department
• Receives and responds to requests from a variety of sources
• Functions as a backup receptionist for the department
• Assists other members of the office with projects as needed

Benefits

• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center
• Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% per paycheck contribution rate that includes a 100% employer match on Day 1

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED