Front Desk Administrative Assistant

Isys Technologies•Boulder, CO

3d•$64,000 - $80,000•Onsite

About The Position

I2X Technologies is a reputable technology services company to the Federal Government. Whether the focus is on space exploration, national security, cyber security, or cutting-edge engineering applications, I2X is ready to offer you the chance to make a real-world impact in your field and for your country. We provide long-term growth and development. Headquartered in Colorado, I2X is engaged in programs across the country and in more than 20 states. Our programs support multiple Federal agencies, the Department of Defense and often focused on the space initiatives of our government customers. I2X Technologies is seeking a Front Desk Administrative Assisatnt to support ongoing activities for a customer in Boulder, CO. This position will be on-site and will require US Citizenship with the ability to obtain a Secret/Top Secret Clearance. I2X Technologies is looking for a talented customer facing Front Desk Administrative Assistant to join our growing team! This position is Monday - Friday from 0700-1500 in person at our Boulder Ground Innovation Facility (BGIF). Work Location is Boulder/Gunbarrel area.

Requirements

Must be willing and able to obtain, maintain and/or currently possess a Secret security clearance.
Demonstrated ability to effectively work with and communicate with all levels of management and individual contributors on the program team.
Demonstrated ability to work with minimal supervision.
Excellent written and oral communication skills, including multitasking skills.
Proficient with Microsoft Office suite of tools.
US Citizenship is required.

Nice To Haves

An active clearance would be preferred.
2+ years of relevant experience.
Understanding of Project Management processes.
Use of web calendering and organization tools.

Responsibilities

Provide front desk and administrative support to all customers and tenants of the facility to include Facility Managers, Government Leads, and program personnel.
Assist program personnel with site access, event planning and coordination, visits/tours within the facility, and administrative support to the overall organization.
Greet and proactively develop and manage vendor and customer relationships ensuring expected service levels are achieved or exceeded.
Coordinate and verify Visitor Access Requests (VAR) with the Site Security team and Facility Security Officers, verifying visitor clearances and administering security badges at the front desk.
Provide event support consisting of forms verification, pre and day-of arrival coordination.
Support the full life cycle of events from inception, client collaboration and scheduling to implementation for experiences ranging from meetings to large-scale demonstrations and symposiums, and update calendars for as many as 10 events per week in meeting and event spaces across Lab spaces.
Serve as a point of contact for general government team and contractor team support, answering questions and directing personnel to the correct resources within the organization, and daily calendar deconfliction.
Manage personnel "care and feeding" activities such as sending get well/sympathy/congrats cards, coordinating farewell parties, creating farewell plaques, and coordinating happy hours.
Provide general support of the facility, including managing forms, stocking coffee/snacks in break rooms, submitting facility requests for janitorial services with various departments, and ordering supplies.
Provide calendar and communications support.
Manage org charts, distribution lists, and personnel directories.