Front Desk Administrative Assistant

Aston Carter•Fridley, MN

2d•$18 - $20•Onsite

About The Position

We are seeking a professional, personable, and highly organized Front Desk Administrative Assistant to serve as the first point of contact for visitors, employees, and external partners. This role is essential in creating a welcoming and compliant workplace while providing administrative support to the Human Resources team. The ideal candidate is customer-focused, detail-oriented, and adaptable, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment. This position offers an excellent opportunity to gain exposure to HR processes while supporting a collaborative and employee-focused organization.

Requirements

High school diploma or GED required.
Minimum of 1 year of experience in a receptionist, administrative assistant, customer service, or other customer-facing role.
Excellent verbal and written communication skills.
Strong customer service skills with the ability to professionally assist visitors and callers.
Ability to maintain confidentiality and handle sensitive information appropriately.
Positive attitude, strong work ethic, and proactive approach to responsibilities.
Exceptional attention to detail and commitment to accuracy.
Strong organizational, time management, and multitasking abilities.
Ability to work independently and as part of a team.
Comfortable working in a fast-paced, dynamic, and multicultural environment.
Ability to quickly adapt and reprioritize tasks as business needs evolve.

Nice To Haves

Associate degree or additional post-secondary education.
Administrative experience or demonstrated aptitude for administrative and HR support functions.
Experience using office equipment, including phone systems, copiers, printers, and scanners.
Intermediate proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Experience with HRIS systems or the ability to quickly learn new HR technologies.
Ability to compile information and create basic reports.
Understanding of HR processes, procedures, and compliance requirements.
Experience maintaining accurate records and documentation.
Manufacturing industry experience.
Bilingual language skills are a plus.

Responsibilities

Greet visitors, employees, and vendors in a professional and friendly manner, ensuring a positive first impression of the organization.
Answer, screen, and direct incoming phone calls to appropriate departments and team members.
Respond to general inquiries promptly and courteously, providing accurate information and assistance.
Perform data entry, document preparation, report generation, and other administrative tasks supporting HR operations.
Manage front desk operations, including visitor check-in procedures and badge creation.
Coordinate meetings and perform general office duties such as copying, filing, scanning, and mail distribution.
Order office supplies, employee gifts, and assist with hospitality arrangements for company events and activities.
Support the HR team by updating letters, forms, and standard work instructions while ensuring accuracy, completeness, and professionalism.
Assist with pre-employment processes and onboarding activities, including tracking paperwork and entering new hire information into HR systems.
Coordinate onboarding documentation with Payroll and maintain accurate employee records.
Ensure compliance with I-9, E-Verify, ITAR, EEO, and Affirmative Action requirements.
Maintain training records and assist with training event coordination and reporting.
Act as a liaison with external vendors, benefits providers, medical screening partners, transport companies, and emergency personnel when needed.
Handle confidential information with professionalism and discretion.
Adapt to changing priorities and support special projects and other duties as assigned.