Founder's Associate (Recruiting Ops)

Hire Overseas

11d•Remote

About The Position

We're looking for a Founder's Associate to support two senior leaders across client management, recruiting operations, documentation, and weekly reporting at Hire Overseas. This is not a traditional EA role. You will be embedded directly with leadership, owning real operational responsibilities from day one and growing into a Chief of Staff or equivalent leadership role as the company scales. This role needs to be your primary professional commitment, not a side arrangement. We are looking for someone who is genuinely ambitious, thinks critically without being prompted, uses AI tools as a core part of how they work, and wants to grow into a strategic leadership position alongside a fast-moving global talent company. If you are a high-caliber operator who takes ownership instinctively, communicates proactively, and wants to build a career rather than fill a role, this is the opportunity.

Requirements

Genuine intellectual horsepower and critical thinking — you solve problems before being asked and surface insights rather than just status updates
Strong proficiency with Claude, Claude Cowork, or equivalent AI tools used daily in a professional context — this is a hard requirement
Experience in an EA, operations, recruiting coordination, or similar high-ownership support role
Excellent written and verbal English communication skills with a polished, professional tone
Highly organized with the ability to manage multiple active workstreams simultaneously without dropping details
Proactive and self-directed — you do not wait to be told what to do next and you do not need reminders to follow through
This must be your primary role and career priority, not a secondary commitment
Genuine ambition to grow into a Chief of Staff or senior leadership position over time

Nice To Haves

Experience in recruiting, staffing, or talent operations
Background supporting founders or senior executives in a fast-moving startup environment
Familiarity with Notion, Slack, HubSpot, or similar tools
Experience building internal documentation systems or SOPs from scratch
Prior experience in a role that required managing client relationships and internal operations simultaneously

Responsibilities

Support senior leaders in managing active client relationships and keeping accounts organized and progressing
Track client status, hiring needs, and open items across all active accounts
Flag delays, risks, or action items before they become problems
Maintain organized client records and ensure all documentation is current and accessible
Review and screen candidates for active client roles using defined criteria and your own judgment
Keep candidate pipelines organized and moving without needing to be prompted
Track hiring progress across multiple client accounts simultaneously and surface updates to leadership proactively
Coordinate candidate communications and scheduling as needed
Own documentation across active projects, client accounts, and internal processes
Create and maintain SOPs, meeting notes, and operational records that are accurate and easy to reference
Build and improve internal documentation systems so that institutional knowledge does not live only in people's heads
Prepare weekly presentations and status updates for senior leadership review
Compile data, highlights, and key action items from across client accounts and internal operations into clear, structured reports
Ensure leadership walks into every weekly review fully informed without having to chase for updates
Use Claude, Claude Cowork, Claude Code, or similar AI tools as a core part of how you work every day
Apply AI to accelerate documentation, research, reporting, candidate review, and any other repeatable task
Proactively identify opportunities to use AI to remove friction and improve the quality of your output