Foundation Fund Accountant
About The Position
Join Our Team: Foundation Fund Accountant Are you ready to be part of an energetic and unified team dedicated to transforming higher education? Our foundation is breaking down barriers between advancement, alumni relations, and stewardship to create a cohesive environment where philanthropy and innovative partnerships thrive. This is your chance to make a significant impact as we fulfill Our Call to Beneficence: The Campaign for Ball State University, aimed at elevating student support both financially and academically. Why Join Us? -Dynamic Team Environment: Collaborate with passionate professionals who are committed to our mission. -Cutting-Edge Initiatives: Be at the forefront of redefining philanthropy in education. -Unified Structure: Work within a seamless organization with no barriers between key departments. -Supportive Culture: A high-achieving work environment that values camaraderie and collaboration. -Impactful Work: A mission that changes lives through education and philanthropy. We invite you to join our team and make a difference. Join us in our mission to support students in realizing their purpose, achieving their dreams, and leading meaningful lives. Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Requirements
- Bachelor’s degree in Finance, Business, or Accounting (or related) from an accredited institution, or equivalent combination of education and experience.
- Current authorization to be employed in the U.S. without employer sponsorship.
Nice To Haves
- At least two years of experience in computer systems, accounting applications and related software, and databases
- Knowledge of/experience with not-for-profit organizations and fund accounting
- Excellent verbal and written communication skills; proficient with Microsoft Excel.
Responsibilities
- Provide accounting, fund administration, financial operations, and stewardship support to the Foundation Finance Team for the Ball State University Foundation and its related entities.
- Monitor and administer Foundation funds, ensuring compliance with donor intent and fund agreements, and Foundation policies.
- Review and process fund disbursements.
- Support financial reporting and audit activities.
- Maintain effective internal controls and assist in the stewardship of Foundation assets.
- Apply accounting principles, analytical skills, sound judgement, and a strong service orientation to support the Foundation’s fiduciary responsibilities and financial operations.
- Administer fund disbursement withdrawal requests and serve as a steward of Foundation funds.
- Review withdrawal and payment requests for accuracy, fund availability, compliance with donor intent, fund agreements, and Foundation policies.
- Analyze, reconcile, and validate charges to ensure appropriate allocation and accounting.
- Record transactions in the financial system, coordinate payment processing, monitor cash requirements, and communicate with vendors and internal stakeholders regarding disbursement-related matters for all entities.
- Provide supporting documentation to the Office of the University Controller on a monthly basis.
- Interpret, analyze, and monitor Foundation fund agreements and related documentation to ensure expenditures and financial activity adhere to donor intent, fund restrictions, and available balances.
- Provide guidance and information to Foundation staff, campus partners, and other stakeholders regarding Foundation related transactions and procedures.
- Prepare and maintain weekly and monthly cash flow projections related to fund disbursement and Foundation operating activities.
- Communicate regularly with the Foundation Controller regarding cash needs and funding requirements.
- Support administration of Foundation credit card program by reviewing expenditures for business purpose, policy compliance, proper documentation, and accurate accounting treatment.
- Research discrepancies, resolve issues, and communicate with cardholders as needed.
- Assist with the administration of the unclaimed property process for all entities, including monitoring outstanding items, processing voids and reissues, supporting state reporting requirements, and ensuring compliance with applicable laws and regulations.
- Support annual Form 1099 reporting for all entities by reviewing vendor activity, analyzing transactions, validating classifications, and maintaining compliance with federal reporting requirements.
- Support annual external audit and other compliance reviews by preparing documentation, responding to information requests, and maintaining audit-ready records in accordance with accounting standards and Foundation policies.
- Identify, recommend, develop, and implement process improvements that enhance operational efficiency, strengthen internal controls, improve reporting accuracy, and support effective fund administration.
- Maintain written procedures and documentation related to assigned responsibilities.
- Provide operational support to the Foundation Finance Team, including preparing correspondence, reports, and communications for internal and external partners.
- Perform other related accounting, financial, fund management and administrative duties as assigned.
Benefits
- paid 24 vacation days
- 12 sick days
- 10 holidays a year
- paid parental leave (6 weeks)
- affordable health and dental insurance
- robust long-term disability and life insurance plans
- a range of retirement benefits
- 90 percent of your child's (or children's) undergraduate college tuition at Ball State
- 100 percent of the tuition costs for you to earn your undergraduate degree
- 80 percent of your graduate tuition
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
