Foundation Executive Assistant

Shodair Children's Hospital • Helena, MT

1d

About The Position

Shodair Children's Foundation is seeking a highly organized, professional, and collaborative Foundation Executive Assistant to support Foundation leadership and help advance our mission of improving the lives of Montana's children and families. This role provides executive-level administrative support, coordinates special projects and events, manages donor and fundraising records, and serves as a key liaison with donors, community partners, and stakeholders.

Requirements

• Detail-oriented, adaptable, professional, and service-focused.
• Ability to thrive in a fast-paced environment.
• Enjoy supporting mission-driven work.
• Commitment to teamwork, cross-training, and organizational success.

Nice To Haves

• 5–7 years of experience in executive support, nonprofit administration, or a related field preferred.
• Background in marketing, communications, business, nonprofit management, or a related field preferred; equivalent experience will be considered.

Responsibilities

• Manage executive calendars, scheduling, travel arrangements, and meeting coordination.
• Support Foundation Board activities, including preparing agendas, materials, minutes, and follow-up communications.
• Draft and coordinate correspondence, reports, presentations, and other organizational materials.
• Assist with fundraising events, campaigns, special projects, and community engagement activities.
• Maintain donor records and fundraising data within Blackbaud and other CRM systems.
• Perform bookkeeping and financial administrative functions, including daily deposits and financial tracking.
• Collaborate across Foundation and hospital departments to support organizational goals and operational excellence.
• Provide exceptional customer service while building positive relationships with donors, volunteers, and community partners.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed