Foundation Events Intern - Summer 2027 Semester

Mary Free Bed Rehabilitation Hospital•Grand Rapids, MI

21h

About The Position

The Foundation Events Intern will gain hands-on experience in event planning and execution, with a strong emphasis on fundraising in health care. The intern will support event logistics, volunteer coordination, donor communications, guest registration, on-site execution, and post-event reporting, as well as provide general administrative support to the events team. The role includes participation in some offsite Mary Free Bed events during evenings and weekends. This internship is designed to promote learning through specific goals related to managing risk in health care administration. Interns are supervised, receive formal evaluations midway through and at the end of the internship, and are expected to follow Mary Free Bed Rehabilitation Hospital policies and procedures. Academic credit may be arranged with the intern’s institution but is not required. The internship is 40 hours per week for 12–16 weeks; exact hours and duration are determined when the position is awarded, and supervisors will work with interns to avoid conflicts with classes. Compensation is $18 per hour.

Requirements

Completed coursework in a relevant field, such as nonprofit management, communications, marketing, hospitality, business, or a related area.
Be at least a junior or senior at an accredited four-year college or university.
Strong organizational and time-management skills, including the ability to manage multiple tasks and meet deadlines.
Excellent written and verbal communication skills, with professionalism and attention to detail.
Ability to work independently and collaboratively in a fast-paced team environment.
Strong attention to detail and accuracy, especially when managing guest lists, data, and logistics.
Customer-service mindset and ability to provide a positive, professional guest or donor experience.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Ability to handle confidential information with discretion and integrity.
Work 40 hours per week for a 12–16 week period; exact hours and duration are determined when the position is awarded.

Nice To Haves

Familiarity with CRM systems or event platforms.

Responsibilities

Assist with event timelines and project plans.
Support coordination with venues, vendors, and caterers.
Support end-to-end event volunteer coordination, including recruitment, communication, scheduling, on-site management, and post-event recognition.
Help manage event logistics, including room setups, audiovisual needs, and signage.
Maintain guest lists, RSVP tracking, and registration systems.
Assist with preparing briefing documents and run-of-show schedules.
Support donor communications, including drafting communication plans, confirmations, and follow-ups.
Support post-event reporting and analysis.
Help prepare auction items, pledge materials, and donation tools.
Assist with on-site event execution, including setup, teardown, and communication with vendors and guests.
Provide general administrative support to the events team.
Participate in offsite Mary Free Bed events on some evenings and weekends.
Demonstrate excellent customer service and behavioral standards, and encourage, coach, and monitor these standards in team members.
Promote teamwork and direct communication with coworkers, and handle confidential information discreetly and sensitively.
Identify problems and seek solutions.
Promote patient and family satisfaction where possible and participate in departmental customer-service monitoring and reporting efforts.