Foundation Associate

Dwight School•New York, NY

1d•$70,000 - $80,000

About The Position

The Foundation Associate is an integral member of The Dwight School Foundation team, providing administrative support for most Foundation office initiatives and collaborating with and supporting all team members. The position supports database and fundraising operations, office administration, communications, reporting, and Foundation and School events. The associate maintains the Raiser’s Edge database, assists with prospect research, processes donations, prepares acknowledgments and donor profiles, produces development reports, documents database protocols, prepares mailing lists, coordinates mailings, and helps reconcile revenues and brokerage accounts. The role also supports Foundation staff and office operations, including supply management, reports, scheduling, and travel coordination. The associate attends and supports Foundation and School events throughout the year. For the Spring Benefit, the role manages the silent auction, including coordinating approximately 250–300 items, maintaining the auction-item spreadsheet, writing item descriptions, organizing distribution, and participating in the event-day run of show. The associate also helps plan and execute other Foundation events, records meeting notes, and prepares minutes as needed. The Dwight School Foundation is a 501(c)(3) that raises funds for faculty professional development, student financial aid, and innovation grants for Dwight School New York. The school is an independent school on Manhattan’s Upper West Side and was the first U.S. school to offer the full International Baccalaureate curriculum from Pre-K through Diploma.

Requirements

Bachelor’s degree required.
Excellent verbal and written communication skills.
Strong social skills and ability to interact warmly and professionally with diverse constituencies.
Ability to handle a wide range of administrative and executive support tasks.
Tact, proactivity, patience, attention to detail, professionalism, and a sense of humor.
Ability to multitask, meet deadlines, and work effectively in support of colleagues.
Advanced computer skills, including Microsoft Word, Excel, and PowerPoint.
Database experience required.
Availability to work approximately 20 evenings and some Saturdays for events.

Nice To Haves

Raiser’s Edge experience is strongly preferred.

Responsibilities

Maintain the Raiser’s Edge database and ensure constituency records are accurate and thorough.
Assist with prospect research and identify prospective donors and solicitation strategies.
Process donations and generate gift acknowledgment letters.
Prepare donor profiles and development reports as needed.
Document protocols for database activity.
Prepare mailing lists and coordinate print and digital mailings.
Reconcile revenues and brokerage accounts with the bookkeeper, and prepare audit reports as needed.
Support Foundation staff with fundraising initiatives, office projects, and day-to-day activities.
Assist with office operations, including taking inventory and ordering supplies.
Assist in creating electronic communications and other digital mailings.
Prepare reports for Foundation staff and external audiences.
Manage the office calendar and schedule appointments, meetings, and travel.
Attend and support logistics for key Foundation and School events throughout the year.
Manage the Spring Benefit silent auction, coordinating approximately 250–300 auction items, detailing inventory, writing item descriptions, and organizing distribution.
Oversee the spreadsheet of auction items and participate in the day-of run of show.
Assist in planning and executing Foundation events, including promotion, RSVP management, and preparation of materials.
Record notes and prepare minutes as needed at meetings.