Foster Care Administrative Assistant (4757)

Together for Youth • Plattsburgh, NY

4d • Onsite

About The Position

The Administrative Assistant is responsible for providing administrative support, coordinating, implementing and monitoring all systems to ensure foster care team needs are met in an efficient manner.

Requirements

• Minimum of High School diploma/GED required
• 1 plus years of experience preferred but will take any level of experience.
• Must have a Valid Driver’s License with acceptable driving history to the Agency.
• Ability to work with economically and culturally diverse population.
• Skills: excellent written and oral communication skills including data entry skills.

Nice To Haves

• prefer bachelor's degree
• Administrative, customer services, or human services experience is a plus but not required.

Responsibilities

• Responsible for ordering supplies, upkeep and maintenance of office and office equipment, coordinating petty cash, filing and shredding, photocopying
• Responsible for administrative duties including but not limited to greeting guests, maintain visitor sign in sheet, answering phones, directing and tracking inquiries, distributing paychecks, coordinating mailings, upload documents to agency intranet, data entry, edit and proofread documents.
• Processes and submits invoices including calling vendors for information and electronic submission; submits check requests. Submit expenses to finance.
• Research and registers staff for trainings. Assists with set up for trainings and teambuilding activities including gathering and distributing documentation.
• Acts as a liaison with landlords for office space issues and arranging for office space for trainings and meetings. Coordinate food.
• Assist with hiring paperwork including hiring packets for prospective applicants and new hire paperwork. Arrange for and distribute keys to new staff.

Benefits

• Together for Youth will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED