Formula Control Coordinator

KDC One•Chatsworth, CA

About The Position

The Formula Control Coordinator administers, maintains, and controls product formulas, raw material and finished-good specifications, bills of materials, and related technical documentation throughout the product lifecycle. The role is a liaison among R&D, Regulatory, Quality, Operations, Purchasing, Planning, and Customer Service, ensuring formula integrity, document accuracy, change-control compliance, and timely implementation of product updates. The ideal candidate is highly organized, attentive to detail, and experienced in managing technical documentation in a fast-paced manufacturing environment. Cosmetic or personal care manufacturing experience and bilingual English/Spanish skills are highly preferred. The coordinator manages formula and specification records and revisions, ensures appropriate reviews and approvals, tracks changes and maintains traceability, and supports product commercialization and manufacturing information transfer. The position also maintains controlled records, checks documentation for accuracy and compliance, supports audits, communicates across departments, responds to customer documentation requests, and contributes to compliance and continuous-improvement activities.

Requirements

Bachelor's degree in Chemistry, Biochemistry, Biology, Food Science, Chemical Engineering, or a related scientific field; equivalent experience may be considered.
2–5 years of experience in Formula Control, Product Lifecycle Management, Technical Services, R&D Coordination, Document Control, or a related role within a manufacturing environment.
Strong document-control and change-management experience.
Advanced proficiency with Microsoft Excel and Microsoft Office Suite.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving abilities.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong verbal and written communication skills.

Nice To Haves

Experience in cosmetic, personal care, pharmaceutical, food, or other FDA-regulated manufacturing environments.
Experience with Optiva, PLM systems, ERP systems, SAP, or similar software.
Understanding of cosmetic formulations, raw materials, and manufacturing processes.
Knowledge of GMPs, FDA requirements, and industry regulations.
Bilingual English/Spanish skills.
Experience supporting customer-specific specifications and retailer requirements.
Cosmetic or personal care manufacturing experience.

Responsibilities

Maintain and control product formulas, raw material specifications, bulk specifications, and finished-good specifications in company systems.
Create, update, revise, and distribute technical documentation.
Ensure formula revisions and specification changes are reviewed, approved, and implemented properly.
Maintain formula version history and traceability of changes.
Verify formula data, specifications, and related documentation for accuracy and consistency.
Coordinate new formula creation, reformulations, discontinued products, and customer-requested changes.
Support product commercialization and accurate transfer of information to manufacturing.
Manage formula and specification change requests through established change-control procedures.
Track change implementation timelines and communicate updates to cross-functional stakeholders.
Ensure required approvals are obtained before implementation.
Collaborate with R&D, Regulatory, Quality, and Operations to assess change impacts.
Maintain records of approved and pending changes.
Maintain accurate electronic and hard-copy records of formulas, specifications, technical documents, and supporting data.
Ensure document-control practices comply with company procedures and audit requirements.
Review documentation for completeness, accuracy, and compliance.
Generate reports and provide status updates on formula changes and documentation activities.
Support internal, customer, and regulatory audits as needed.
Coordinate with R&D, Regulatory Affairs, Quality Assurance, Manufacturing, Purchasing, Supply Chain, and Customer Service.
Assist in resolving discrepancies involving formulas, specifications, raw materials, and technical documentation.
Facilitate communication between departments to ensure timely implementation of changes.
Support customer requests related to specifications, ingredient information, and technical documentation.
Participate in project meetings and provide documentation support for key business initiatives.
Ensure compliance with cGMPs, SOPs, company quality standards, and applicable regulatory requirements.
Support audit readiness and documentation compliance activities.
Identify opportunities to improve formula management, document control, and change-management processes.
Participate in continuous-improvement initiatives and special projects as assigned.