Formula Control Coordinator
About The Position
The Formula Control Coordinator administers, maintains, and controls product formulas, raw material and finished good specifications, bills of materials, and related technical documentation throughout the product lifecycle. The role serves as a liaison among R&D, Regulatory, Quality, Operations, Purchasing, Planning, Supply Chain, Manufacturing, and Customer Service to safeguard formula integrity, document accuracy, change-control compliance, and timely implementation of product updates. The coordinator manages formula and specification records and revisions, maintains traceability and version history, coordinates change requests and approvals, supports product commercialization and customer documentation requests, and contributes to audit readiness and continuous improvement. The position is in a fast-paced cosmetic and personal care manufacturing environment with a combination of office, laboratory, and production-floor exposure, including interaction with internal departments and external customers and vendors.
Requirements
- Bachelor's degree in Chemistry, Biochemistry, Biology, Food Science, Chemical Engineering, or a related scientific field; equivalent experience may be considered.
- 2–5 years of experience in Formula Control, Product Lifecycle Management, Technical Services, R&D Coordination, Document Control, or a related role in a manufacturing environment.
- Strong document-control and change-management experience.
- Advanced proficiency with Microsoft Excel and Microsoft Office Suite.
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving abilities.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong verbal and written communication skills.
- Ability to sit, stand, and walk for extended periods; move between office, laboratory, warehouse, and manufacturing areas; and occasionally lift up to 25 pounds.
- Ability to perform extensive computer-based work.
Nice To Haves
- Experience in cosmetic, personal care, pharmaceutical, food, or other FDA-regulated manufacturing environments.
- Experience with Optiva, PLM systems, ERP systems, SAP, or similar software.
- Understanding of cosmetic formulations, raw materials, and manufacturing processes.
- Knowledge of GMPs, FDA requirements, and industry regulations.
- Bilingual English/Spanish skills.
- Experience supporting customer-specific specifications and retailer requirements.
Responsibilities
- Maintain and control product formulas, raw material specifications, bulk specifications, and finished good specifications in company systems.
- Create, update, revise, and distribute technical documentation; maintain formula version histories and traceability of changes.
- Review formula revisions and specification changes for accuracy, completeness, approval, and proper implementation.
- Coordinate new formula creation, reformulations, discontinued products, and customer-requested changes.
- Support product commercialization and accurate transfer of information to manufacturing.
- Manage formula and specification change requests through established change-control procedures, track timelines, communicate updates, and ensure required approvals before implementation.
- Collaborate with R&D, Regulatory, Quality, and Operations to assess change impacts, and maintain records of approved and pending changes.
- Maintain accurate electronic and hard-copy formula, specification, technical-document, and supporting-data records in accordance with company procedures and audit requirements.
- Generate reports and provide status updates on formula changes and documentation activities.
- Support internal, customer, and regulatory audits and audit-readiness activities.
- Coordinate with cross-functional departments and help resolve discrepancies involving formulas, specifications, raw materials, and technical documentation.
- Support customer requests related to specifications, ingredient information, and technical documentation; participate in project meetings and provide documentation support for business initiatives.
- Ensure compliance with cGMPs, SOPs, company quality standards, and applicable regulatory requirements.
- Identify process improvements and participate in continuous-improvement initiatives and special projects.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
