Forms & Records Analyst 3
About The Position
The Washington State Patrol’s Risk Management Division is seeking a Forms & Records Analyst 3 to fulfill legal obligations under the Public Records Act, court rules, and other legal processes. The position supports agency transparency and public trust by processing public disclosure requests accurately and promptly. It requires a thorough understanding of agency personnel, records, and systems to identify and gather potentially responsive records, apply appropriate redactions, assert applicable exemptions, and document the work using prescribed methods and tools. The analyst works with members of the public, agency staff, and the legal community. The position also processes records responsive to subpoenas and other legal processes, coordinates with prosecutors and internal staff, and helps safeguard confidential or sensitive information before release. The analyst serves as a subject matter expert on record-retention, production, and destruction obligations. The position may be based in Wenatchee, Spokane, or Olympia. It is not a full-time telework position; employees must be able and willing to work in the office and commute to one of those locations. A hybrid schedule may be available after successful completion of training and/or the probationary period.
Requirements
- High school diploma or GED equivalent.
- At least 2 years of clerical experience.
- Ability to lift up to 40 pounds, including archive boxes.
- Must be able and willing to work in the office and commute to Wenatchee, Spokane, or Olympia.
- Must possess work authorization that does not require employer sponsorship.
Responsibilities
- Process public disclosure requests in accordance with applicable laws and respond in a timely manner, seeking clarification when appropriate.
- Maintain current knowledge of public records obligations.
- Document steps taken to conduct thorough searches for potentially responsive records.
- Gather responsive records from agency staff and systems, including using control sheets completed by staff who may have responsive records.
- Apply redactions and withhold information that is legally exempt from disclosure.
- Prepare accurate redaction and withholding logs that cite applicable exemptions.
- Testify or sign declarations concerning records furnished, redacted, or withheld and the steps taken to fulfill public records requests.
- Furnish records responsive to subpoenas and other legal processes.
- Maintain current knowledge of procedures for processing records for legal processes.
- Contact prosecutors and others in a timely manner when processing subpoenas.
- Gather and supply records responsive to legal processes in a timely manner and testify or sign declarations about the thoroughness of records searches.
- Collaborate with internal staff and supervisors to safeguard confidential or sensitive information before release, as directed.
- Serve as a subject matter expert on record-retention, production, and destruction obligations.
Benefits
- Flexible schedules and telework options for most positions.
- Infants at Work Program supporting infant-parent bonding and breastfeeding newborns.
- Continuous growth and development opportunities.
- Opportunities to serve the community and make an impact through meaningful work.
- Employment opportunities recognizing military veterans and/or military spouses under Governor Executive Order 19-01.
- Qualification for the Public Loan Forgiveness Program.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
