Forms and Records Analyst 3 - Permanent - 2026-04606

State of Washington•Thurston County – Olympia, WA

2d•Onsite

About The Position

This is an opportunity to gain valuable experience while supporting the Enforcement Program’s Records Section. Proactively managing risk by following the appropriate public disclosure and records retention laws, rules, policies, and procedures to mitigate those risks. You thrive on building collaboration and teamwork as you work with a dynamic group on many different projects within WDFW Police Headquarters. We are seeking a candidate who models our agency’s ASPIRE values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy.

Requirements

A high school diploma and three years of experience managing public records requests for a governmental agency.
OR Associate’s degree and one year of experience with public records requests or discovery.
AND Experience working in a law enforcement or correctional setting.
Must be willing to be fingerprinted and successfully pass a criminal record check and background investigation.
Equivalent education/experience.

Nice To Haves

A Bachelor’s degree in criminal justice, public administration, communications, public affairs or a related field.
Experience and familiarity with law enforcement management systems and video editing and redaction software.
Working knowledge of the Washington State Public Records Act (RCW 42.56).
Proven attention to detail, with the ability to review high volumes of documents for possible redactions and records retention without errors using Adobe Pro and/or equivalent redaction software tools.
Demonstrated ability to effectively communicate, independently analyze, and weigh the risks versus benefits in decisions and recommendations related to public disclosure issues.
Strong attention to detail, with the ability to review high volumes of video footage for possible redactions without errors.
Excellent written and oral communication skills.
Ability to handle multiple tasks simultaneously and to complete projects on tight deadlines.
Ability to maintain confidentiality in working with sensitive information.
Flexibility and ability to work successfully as part of a diverse work team and maintain positive working relationships.
At least three years’ experience with Microsoft software programs, including Word, Excel, PowerPoint, SharePoint, Outlook, and the ability to maintain databases.

Responsibilities

Coordinate and manage public disclosure and records requests: Analyze and interpret case law, statutes, and administrative rules for application of exemptions to records with potential sensitive information to include law enforcement exemptions and protection of Criminal Justice Information.
Consults with the Public Records Officer, Enforcement Program command staff, and program staff in the management of public records requests.
Optimizes searches to mitigate legal risk and improve search efficiency.
Interprets language of public records requests to determine appropriate search terms for conducting electronic record searches.
Manages routine public disclosure/information requests impacting the Law Enforcement Program.
Receives incoming requests, coordinates program responses, and tracks Program progress in fulfilling requests.
Coordinates the collection of requested records and works with affected staff members to ensure request requirements and deadlines are met in timely and professional manner.
Researches and pulls data from Law Enforcement Program records management systems.
Works directly with other law enforcement partner agencies to respond to requests as they relate to the disclosure of information/records requested for officer safety purposes, law enforcement investigatory activities, background checks, etc.
Back-Up System Application Administrator for the Enforcement Records Management System (RMS) and Computer Aided Dispatch (CAD).
Troubleshooting & resolving data integrity issues in the Motorola Flex Records Management and Computer Aided Dispatch System.
Review and process workflow approvals for Law Incident Reports (LIR) as needed.
Assist with data clean up to include duplicate record verification and removal.
Assist with review of program records to include law enforcement case files and assess retention requirements.
Aids in preparing records for transfer to the State Records Center or State Archives to include boxing relevant records, creating box content lists, and maintaining the programs archived records listing.
Assist in managing the Program’s Records Room to ensure that records are stored in a safe and efficient manner.