Forms and Records Analyst 2

State of Washington•Thurston County – Lacey, WA

18h•Hybrid

About The Position

The Department of Ecology is hiring a Forms and Records Analyst (Forms and Records Analyst 2) within the Environmental Assessment Program (EAP). This role contributes to the program and agency mission by providing records management, responding to Public Disclosure Requests, and administrative support to the Environmental Assessment Program (EAP) staff. The position involves interaction with the agency’s Records and Information Management Lead (RIM) and information Governance Manager, the Program Managers Assistant (PMA), the EAP Administrative Support Team, the EAP Management Team, EAP staff, other program/facilities staff, and the public. The position is eligible for telework and flexible schedule options, with a requirement of 1-2 days per week in the office after the initial training and onboarding period (around 6 months). Schedules are dependent upon position needs and are subject to change.

Requirements

3 years of experience and/or education related to the duties of the position.
Attention to Detail – Ability to carefully review and verify information to ensure documents, records, and publications are accurate and compliant.
Customer Service & Teamwork – Ability to assist staff and work cooperatively with others to support daily operations and positive working relationships.
Problem-Solving & Professional Judgment – Ability to assess issues and apply policies appropriately to support efficient operations and protect confidential information.
Records Management – Ability to organize, maintain, and retrieve paper and electronic records to ensure proper retention, easy access, and compliance with requirements.
Public Disclosure Response – Ability to interpret and process public disclosure requests to provide accurate information while meeting legal and policy obligations.
Forms Management – Ability to design, update, and manage forms to support program needs and maintain consistency with agency standards.
Records and Tracking Systems – Ability to use records databases and tracking tools to maintain accurate and up-to-date information.
Digital Document & Records Tools – Ability to use Microsoft office software (Word, Excel, Outlook, SharePoint, Access, and Teams), document-production tools, and electronic file systems to create, manage, and organize digital and scanned materials for accurate, accessible, and well-maintained records.
Education involving a major study in business administration, accounting or related field.
3 years of experience.
2 years of experience AND 30-59 semester or 45-89 quarter college credits.
1 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
90-119 semester or 135-179 quarter college credits or higher

Nice To Haves

Document Editing & Formatting – Ability to review, edit, and format documents to ensure clarity, correctness, accessibility, and professional quality.
Accessibility & Compliance – Ability to apply plain language, ADA standards, and retention rules to ensure documents, records, and processes meet required guidelines.
Time Management & Organization – Ability to plan and prioritize work activities to complete tasks and requests on time.
Effective Communication – Ability to communicate clearly and professionally to help staff and the public understand processes, requirements, and decisions.

Responsibilities

Serve as Records Information and Management and Public Disclosure Coordinator for EAP.
Respond to public disclosure requests from staff, other governmental agencies, and the public.
Retain electronic records and archive tracking related to request in accordance with the records retention requirements.
Attend monthly Records and Public Disclosure agency meetings.
Assist with development of record retention schedules, essential records protection programs, and records disposition.
Research and retrieve documents and assist staff in developing, organizing, and maintaining files using proper records management procedures.
Create, design, and revise manual and electronic/automated forms, layouts, and screen; process forms orders; maintain forms inventory.
Format, process, and post Standard Operating Procedure’s (SOP’s) online and when required on to the internal SharePoint sites.