Form I9 Administrator

Texas Tech University•Lubbock, TX

About The Position

The Form I-9 and E-Verify Administrator supports the organization’s employment eligibility verification process and helps promote compliance with federal requirements. The position serves as a resource for hiring departments and employees by providing training, guidance, troubleshooting, and assistance with Form I-9 and E-Verify processes. The Administrator helps ensure that processes are completed accurately and within required timeframes, maintains appropriate records, conducts compliance reviews, and works with departments to address issues and follow federal requirements and institutional procedures. The role performs managerial work involving direction and guidance in setting and achieving goals and objectives; developing policies; reviewing guidelines, procedures, rules, and regulations; establishing priorities, standards, and measures of progress; coordinating and evaluating program activities; and establishing and monitoring budgets. The position may plan, assign, and supervise the work of others. It works under limited supervision, with latitude for initiative and independent judgment.

Requirements

Bachelor's degree in an area of expertise or a closely related area.
Three years of experience in planning, developing, or implementing programs/projects or research grants.
Additional education may substitute for required experience on a year-for-year basis.

Responsibilities

Review Form I-9 documents for new hires to identify missing information, errors, or other issues.
Work with hiring departments to research and resolve discrepancies and make corrections as needed.
Manage the E-Verify system, including setting up and maintaining user access for authorized personnel.
Monitor E-Verify cases to ensure they are submitted and processed on time.
Track pending Tentative Nonconfirmation (TNC) cases and work with departments and employees to help resolve them in a timely manner.
Provide training, resources, and guidance to departments on Form I-9 and E-Verify requirements and procedures.
Answer questions and provide troubleshooting and support when issues arise.
Maintain accurate records of Form I-9 and E-Verify activities, including compliance issues and corrective actions, in accordance with federal requirements and institutional record-keeping procedures.
Review employee files to ensure employment eligibility verification records are complete, properly documented, and retained according to applicable requirements.
Provide direction and guidance in setting and achieving goals and objectives; developing policies; reviewing procedures and regulations; establishing priorities and standards; and coordinating and evaluating program activities.
Establish and monitor budgets.
May plan, assign, and supervise the work of others.