Forensic Acute Care Team Administrator

Westchester Medical Center•Valhalla, NY

About The Position

The Forensic Acute Care Team (FACT) Administrator coordinates the FACT program, including forensic examiner staffing and on-call schedules, and ensures compliance with state and federal requirements, hospital policies, and standards set by governing bodies. The role maintains FACT policies and procedures, supports performance improvement, and fosters relationships with victims’ advocacy programs, law enforcement, and other community partners. The position carries a 24/7 responsibility. The administrator supports the program’s academic, administrative, training, recruitment, quality-improvement, and clinical functions. Duties include maintaining coverage and program documentation, coordinating patient referrals and follow-up, overseeing invoices and examiner schedules and contracts, supporting examiner recruitment and competency assessment, and monitoring quality metrics and regulatory compliance. Clinical duties include performing forensic examinations and photo documentation during standard working hours, providing backup on-call coverage, and assisting with clinical and technical compliance related to sexual-assault care.

Requirements

At least two years of RN experience.
BSN required.
Maintain an active New York State nursing (RN) license.
Certified Forensic Acute Care Nurse, or obtain certification within one year of employment.
Department of Health (DOH) NY-SAFE certification.
Completion of SANE-A and SANE-P courses.

Nice To Haves

Master’s degree preferred.

Responsibilities

Coordinate forensic examiner staff and on-call schedules, maintaining 24-hour, 7-day coverage for victims ages 12 and over and 11 and under, including backup coverage.
Ensure 100% FACT program coverage at the Valhalla and MidHudson sites.
Maintain FACT policies and procedures and ensure compliance with state and federal requirements, hospital policies, funding requirements, community-agency requirements, and applicable program standards.
Maintain DOH and IAFN certification and conduct onsite educational sessions for WMC providers and referral sources as needed.
Collaborate with the SAVE Program to support optimal treatment and care.
Ensure examiners are up to date on standards of care for pediatric patients presenting with concerns for abuse or neglect, coordinating consultations with the Department of Pediatrics, Section of Child Abuse Pediatrics.
Validate payroll and prepare bi-monthly invoices for FACT examiners, including on-call, backup on-call, per-case, administrator, and associate director invoices.
Attend scheduled staff meetings and participate in Child Protection Committee meetings.
Maintain examiner schedules and contracts.
Ensure program quality metrics and requirements for the FACT Program, NYS DOH SAFE Center of Excellence Program, Office of Victims Services, and Forensic Rape Examination Direct Reimbursement Program remain in compliance; complete required documentation promptly and accurately.
Facilitate clinic referrals for adult FACT patients to OBGYN and Adult Medicine.
Ensure FACT patients ages 0–18 are connected with the appropriate county Child Advocacy Center for follow-up and that case follow-up is scheduled with appropriate providers.
Ensure maintenance, chain of custody, and distribution of forensic evidence and DFSA kit storage comply with current NYS regulations.
Participate in efforts to secure outside program funding in collaboration with WMCHealth Foundation.
Help develop and revise written, electronic, and web-based program materials, forms, policies, and protocols.
Facilitate recruitment, onboarding, orientation, and competency assessment of new and current examiners.
Collaborate with community agencies involved in sexual abuse and assault and, when designated, represent the medical program as clinical leader with other county agencies.
Maintain a quality-assurance data-collection spreadsheet and review patient documentation for completeness.
Provide examiner feedback and support quality-improvement initiatives to maintain SAFE Center of Excellence and regulatory compliance.
Participate in the peer-review process once per quarter for each FACT examiner.
Assist in developing quality metrics and meet quarterly to review compliance with them.
Review medical records for patients presenting with sexual-assault complaints and assessments within 48 hours of presentation, including ED and FACT charts, photo documentation, medications, evidence-collection kits, and DFSA kit usage.
Develop and maintain SAFE clinical training, identify training needs, and implement training with the relevant Medicine or Nursing Education Department.
Perform forensic examinations during standard working hours and provide photo documentation of sexual abuse cases at the hospital.
Provide forensic photo documentation of potential cutaneous injuries in cases involving suspected child abuse, domestic violence, elder abuse, or abuse of adults with disabilities at the WMCHealth Valhalla campus during regularly scheduled hours.
Monitor Abuse, Neglect, Exploitation, and Trafficking screening statements.
Provide backup on-call coverage to WMC when simultaneous cases arise or an on-call FACT examiner is ill.
Conduct onsite educational sessions for referral sources, including college campuses, medical programs, and community physicians, on sexual-assault services.
Provide clinical and technical assistance to support WMC compliance with DOH requirements for evaluating and managing patients presenting with sexual assault.