Food Sourcing And Procurement Manager

Food Bank of the Southern Tier • Elmira, NY

3d • Onsite

About The Position

Food Bank of the Southern Tier Seeks a Food Sourcing & Procurement Manager! Secure the Food That Fuels Our Mission. Food Bank of the Southern Tier Elmira, NY | On-site | $25.82 – $30.22/hour (based on experience) Full-time (35 hours/week) | Non-Exempt Are you a strategic buyer who understands that procurement is more than purchasing – it’s mission work? The Food Bank of the Southern Tier (FBST) is hiring a Food Sourcing & Procurement Manager to lead all food and related product sourcing efforts across wholesale, donated, government, and Feeding America channels. This role ensures we maintain a reliable, cost-effective, and nutritionally appropriate food supply to serve agencies, mobile distributions, youth initiatives, and specialty programs throughout our six-county region. If you thrive on negotiation, vendor relationships, data-driven decisions, and building strong supply partnerships, all while advancing hunger relief, this role offers meaningful impact every single day.

Job Summary
The Food Sourcing & Procurement Manager leads and executes all food and related product sourcing activities for the Food Bank of the Southern Tier (FBST), ensuring a reliable, cost-efficient, and nutritionally appropriate supply to support agency distribution, mobile food programs, youth initiatives, and specialty programs. This role oversees procurement across wholesale, donated, government, and Feeding America acquisition channels while maintaining strong vendor and donor relationships and aligning sourcing decisions with organizational priorities. In addition to food procurement, the Manager is responsible for the cost-effective sourcing of non-food operational supplies, including office, warehouse, janitorial, hygiene, and program materials. The Manager ensures all procurement activities comply with organizational procurement policies, competitive bidding requirements, and applicable state and federal regulations. Through data-driven analysis, cross-department collaboration, and proactive inventory planning, this role aligns sourcing decisions with program priorities, nutrition standards, operational capacity, and budget constraints. Serving as the organizational lead for food acquisition, inbound freight oversight, and agency feedback integration, the Food Sourcing & Procurement Manager drives continuous improvement in cost efficiency, vendor performance, inventory flow, and mission-aligned product selection to support the Food Bank’s commitment to equitable and sustainable food access throughout the region. In this role, you will focus on the following key areas: · Sourcing & Procurement Oversight · Compliance & Reporting · Vendor & Donor Relationship Management · Inventory Planning & Coordination · Cross-Department Collaboration & Organizational Support

Ready to Make an Impact? · Visit www.foodbankst.org to learn more about our work. · The full job description is available on our Careers page at foodbankst.org/careers. Apply today with your resume and cover letter, and help us build a stronger, hunger-free Southern Tier! Our Hiring Process · Applications will be reviewed regularly until the position is filled. · Qualified candidates will be invited for a phone screening followed by in-person interviews (2-5 interviewers). · Start date is approximately two weeks after acceptance and background check completion. #NonprofitJobs #ProcurementJobs #SupplyChainJobs #FoodBankCareers #ElmiraJobs #Hiring Catholic Charities and Food Bank of the Southern Tier are committed to leveraging the talent of a diverse workforce to create great opportunities for our agency and our people. EOE/AA Disability/Vet

Requirements

• Associate’s degree in a relevant field (e.g., Supply Chain Management, Business Administration, Agriculture, Nutrition, or related) or equivalent combination of education and experience.
• Minimum three (3) years of experience in procurement, sourcing, supply chain, or food industry roles, preferably in nonprofit/food bank settings.
• Experience with Primarius or other inventory/warehouse management systems preferred.
• Proven track record in vendor/donor relationship management, competitive bidding, budget oversight, and regulatory compliance.
• Strong analytical, critical thinking, negotiation, organization, and communication skills (verbal and written).
• Proficiency in Microsoft Office, with advanced skills in Excel.
• Highly organized with the ability to manage multiple priorities, meet deadlines, and adapt to changing needs in a fast-paced environment.
• ServSafe Food Safety Manager Certification (or ability to obtain within 6 months).
• Valid driver's license, reliable transportation, and ability to travel within the Food Bank of the Southern Tier’s six-county service area.
• Any offer of employment will be contingent upon successful completion of a background check.

Nice To Haves

• Experienced in procurement, sourcing, supply chain, agriculture, food systems, or related fields.
• A strong negotiator who builds trusted vendor and donor relationships.
• Analytical and detail-oriented, comfortable tracking budgets, trends, and compliance requirements.
• Mission-driven and committed to advancing equitable access to nutritious food.

Responsibilities

• Lead and execute all food sourcing and procurement activities across wholesale, donated, government, and Feeding America acquisition channels to ensure a reliable and cost-efficient product mix.
• Oversee compliance with The Emergency Food Assistance Program (TEFAP), the Hunger Prevention and Nutrition Assistance Program (HPNAP), Feeding America standards, and all applicable state and federal procurement regulations.
• Conduct competitive bidding processes and evaluate vendors to ensure best-value purchasing aligned with organizational policy.
• Monitor product availability, pricing trends, seasonal supply shifts, and allocation patterns to prevent shortages and reduce surplus.
• Develop and strengthen relationships with farmers, retailers, distributors, processors, and food donors to expand both purchased and donated inventory channels.
• Coordinate inbound freight, delivery scheduling, and transportation tracking to improve efficiency and control costs.
• Collaborate cross-functionally with operational, program, and finance teams to align sourcing decisions with nutrition priorities, inventory capacity, and budget constraints.
• Lead the agency feedback process to improve product selection, reduce surplus or low-demand inventory, and support equitable food access.
• Source non-food operational and program supplies in accordance with procurement policy and established approval processes.

Benefits

• Meaningful Impact: Your sourcing decisions directly support hunger relief across the Southern Tier.
• Competitive Pay: $25.82 – $30.22 per hour (equivalent to approximately $47,000 – $55,000 annually based on a 35-hour workweek), depending on experience and qualifications.
• Reduced Workweek: Full-time schedule of 35 hours per week — Monday–Thursday, 8:00 AM–4:00 PM; Friday, 8:00 AM–1:00 PM.
• Time Off: 10 days of PTO to start, increasing to 15 days after the first year, plus 13-17 paid holidays.
• Insurance: Medical, dental, and vision coverage, life, short-term, & long-term disability.
• Retirement Savings: 403(b) plan with 6% pension contribution.
• Wellness & Support: Headspace subscription, on-site Wellness Room, Employee Assistance Program, and access to mental health and well-being resources.
• Additional Benefits: Flexible Spending Account, Health Savings Account, supplemental insurance, and discounts through "My Better Benefits."

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree