Food Service Admin Assistant

RW Solutions Inc•New Britain, CT

16d•Hybrid

About The Position

At RW Solutions, what you do matters. As an Administrative Assistant supporting our food service operations, you'll help ensure seniors and community members receive nutritious meals and quality services every day. Your organization, communication, and attention to detail will directly support programs that make a meaningful difference in people's lives.

Requirements

High school diploma or equivalent.
Minimum of two (2) years of administrative experience in an office, customer service, food service, healthcare, hospitality, nonprofit, or similar environment.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Strong written and verbal communication skills.
Excellent organizational skills and attention to detail.
Ability to manage multiple priorities and meet deadlines.
Ability to maintain confidentiality and handle sensitive information appropriately.
Valid driver's license.

Nice To Haves

Associate's degree in Business Administration, Public Health, Nutrition, Social Services, Hospitality Management, or a related field.
Experience working with seniors, individuals with disabilities, or community-based service programs.
Knowledge of food service operations, food safety regulations, and program compliance requirements.

Responsibilities

Serve as the first point of contact by answering phones, responding to emails, and assisting customers, staff, vendors, and community partners.
Prepare, proofread, and distribute correspondence, reports, meeting materials, and other business documents.
Maintain accurate records, databases, reports, and filing systems.
Coordinate calendars, meetings, appointments, and administrative activities.
Support scheduling, meal service coordination, deliveries, and daily operational activities.
Communicate schedule changes, service updates, and other important operational information.
Monitor office and operational supply inventories and coordinate ordering as needed.
Assist with reporting, audits, special projects, and other administrative functions.
Maintain confidentiality and handle sensitive information with professionalism and discretion.
Collaborate with management, staff, vendors, volunteers, and customers to support efficient operations and outstanding service.