Food & Beverage Finance Manager

Legends Global•Syracuse, NY

12d•Onsite

About The Position

In your role as Food & Beverage Finance Coordinator, you'll play a crucial part in the success of our financial operations in the Food & Beverage Department. Your responsibilities will encompass a diverse range of administrative tasks and operational support for the Finance and Food & Beverage Departments. This includes collaborating closely with all staff to ensure the smooth day-to-day functioning of the department. Your duties will involve handling various administrative functions such as managing inventory, overseeing purchases, recording invoices, managing licenses, contributing to the hiring process, creating schedules, and participating in sales and cost reporting. Additionally, you'll be an active participant in daily operational duties as required, adding flexibility and adaptability to your role.

Requirements

Maintain proficiency in Clover and other operational systems, including Reserve and ABIMM, as applicable.
Maintain events in Clover, Reciprofity, as well as including event setup, stock items, recipes, pricing, attendance, inventory, and other event-specific information.
Operate Clover during and after events as required, including running sales, settlement, consumption, cost, and location reports and maintaining accurate POS information.
Accurately enter, review, and reconcile payroll, make corrections as necessary, and ensure payroll is completed within established deadlines.
Order, receive, and manage product inventory; accurately enter inventory counts, review results, receive purchase orders, and maintain current item costs.
Obtain, enter, code, and process invoices and ensure all required documentation is provided to Finance and Accounts Payable in a timely manner.
Review vendor statements to identify outstanding or missing invoices and follow up as necessary to ensure accurate and complete financial records.
Prepare and submit purchase orders and requisitions for operational needs and coordinate purchasing activities with vendors and department leadership.
Place, confirm, and coordinate linen orders and assist with other supply and operational needs.
Reconcile NPO commissions and ensure Finance receives all required supporting documentation.
Coordinate with the Finance team regarding employee meals, spoilage, tips payable, inventory, and other financial records and reconciliations.
Prepare, maintain, and distribute sales, labor, cost, consumption, KPI, event, and operational reports, including required post-event, weekly, monthly, and corporate reporting.
Complete required month-end reporting within established deadlines, including inventory counts and Corporate F&B reporting.
Prepare and distribute event reports and other operational information to leadership and appropriate departments.
Prepare and distribute pre-post event signage and menus, including concession menu boards, buffet and bar signage, specialty drink signage, social menus, and venue-specific signage; update menu items and pricing in Clover and menu boards as required.
Attend appropriate event planning and company meetings.
Assist F&B Department with scheduling, including part-time, temporary, and NPO staff, while adhering to applicable collective bargaining agreements.
Contact and coordinate non-profit organizations to support concession operations for the venues.
Coordinate and maintain vendor uniform programs and assist with uniform ordering, distribution, inventory, and vendor coordination.
Maintain organized and accurate departmental files and records, including budget information, event files, invoices, purchasing documentation, inventory records, and expense reports.
Ensure compliance with all applicable Food & Beverage policies, procedures, financial controls, collective bargaining agreements, and company standards.
Ensure customer service and customer satisfaction and meet or exceed company and venue standards.
Perform other duties as assigned.
Demonstrate working knowledge of Food & Beverage operations, including inventory, invoices, and purchasing procedures.
Must be proficient with a Windows computer and have good working knowledge of Microsoft Outlook, Excel, Word, and Adobe PDF.
Must be able to learn and apply computer applications quickly.
Requires ability to work extended and flexible hours including nights, weekends, and holidays in addition to normal business hours.
Ability to communicate in a clear, professional, and courteous manner which fosters a positive, enthusiastic and cooperative work environment.
Organize and prioritize work to meet deadlines while multitasking between job functions.
Work effectively under pressure and/or stringent schedule to produce accurate results.
Ability to work well in a team-oriented, fast-paced, event-driven environment.
Ability to make professional, independent, and good judgment decisions within proper policy and procedures.
Exceptional hospitality and customer service skills, service standards, guest relations, and etiquette.

Nice To Haves

Experience and knowledge in Clover POS System, Reserve, Canva, Screencloud, Reciprofity, and ABIMM Timekeeping System a plus.

Responsibilities

Maintain proficiency in Clover and other operational systems, including Reserve and ABIMM, as applicable.
Maintain events in Clover, Reciprofity, as well as including event setup, stock items, recipes, pricing, attendance, inventory, and other event-specific information.
Operate Clover during and after events as required, including running sales, settlement, consumption, cost, and location reports and maintaining accurate POS information.
Accurately enter, review, and reconcile payroll, make corrections as necessary, and ensure payroll is completed within established deadlines.
Order, receive, and manage product inventory; accurately enter inventory counts, review results, receive purchase orders, and maintain current item costs.
Obtain, enter, code, and process invoices and ensure all required documentation is provided to Finance and Accounts Payable in a timely manner.
Review vendor statements to identify outstanding or missing invoices and follow up as necessary to ensure accurate and complete financial records.
Prepare and submit purchase orders and requisitions for operational needs and coordinate purchasing activities with vendors and department leadership.
Place, confirm, and coordinate linen orders and assist with other supply and operational needs.
Reconcile NPO commissions and ensure Finance receives all required supporting documentation.
Coordinate with the Finance team regarding employee meals, spoilage, tips payable, inventory, and other financial records and reconciliations.
Prepare, maintain, and distribute sales, labor, cost, consumption, KPI, event, and operational reports, including required post-event, weekly, monthly, and corporate reporting.
Complete required month-end reporting within established deadlines, including inventory counts and Corporate F&B reporting.
Prepare and distribute event reports and other operational information to leadership and appropriate departments.
Prepare and distribute pre-post event signage and menus, including concession menu boards, buffet and bar signage, specialty drink signage, social menus, and venue-specific signage; update menu items and pricing in Clover and menu boards as required.
Attend appropriate event planning and company meetings.
Assist F&B Department with scheduling, including part-time, temporary, and NPO staff, while adhering to applicable collective bargaining agreements.
Contact and coordinate non-profit organizations to support concession operations for the venues.
Coordinate and maintain vendor uniform programs and assist with uniform ordering, distribution, inventory, and vendor coordination.
Maintain organized and accurate departmental files and records, including budget information, event files, invoices, purchasing documentation, inventory records, and expense reports.
Ensure compliance with all applicable Food & Beverage policies, procedures, financial controls, collective bargaining agreements, and company standards.
Ensure customer service and customer satisfaction and meet or exceed company and venue standards.
Perform other duties as assigned.