FOIA Analyst

People, Technology & Processes•Coronado, CA

5d•Onsite

About The Position

The purpose of this task is to provide support to (NAVSPECWARCOM) Office of the General Counsel (OGC) for the development, processing, tracking, and analysis of personnel activities, as well as other functions normally encountered in an administrative office and a military personnel department. This role involves assisting with the initiation and preparation of draft documentation and correspondence related to all requests, reviewing and resolving issues such as fee agreements, fee waivers, and expedited processing before completing FOIA/PA requests. The analyst will coordinate and track tasks with NAVSPECWARCOM and Component staffs, route proposed responses through various headquarters directorates and offices, and prepare draft interim responses, referral letters, and final response letters citing applicable exemptions. Responsibilities also include scanning documents, redacting information using REDAX or similar software, inputting and updating FOIA/PA database tracking systems, preparing periodic reports, and assisting with OGC administrative functions like litigation holds, subpoenas, document preservation, and file organization.

Requirements

Possess excellent work ethics, verbal and written communication skills, and be detailed and accurate in performing all administrative and routine functions.
Be able to work in an environment that is fast-paced while completing multiple tasks, and meeting stringent timelines.
Maintain a clean workspace.
Perform data entry on computers utilizing current versions of Microsoft Windows, and Microsoft Office applications like Excel, Word, PowerPoint and other related programs.
3 years’ experience performing general administrative functions necessary for document production and retention.
5 years’ experience in FOIA/PA request processing (analyzing, tasking, applying exemptions), with demonstrable experience within the last six months.
5 years’ experience utilizing DoD Regulation 5400.7-R, the DoD FOIA Program, DoD 5400.11-R, DoD Privacy Program, and national security classification regulations.
3 years’ experience utilizing the Navy’s correspondence manual.
3 years’ experience utilizing standard suite of Microsoft Office software products, to include Word, Excel, Access, Outlook, etc.
1 years’ experience utilizing Microsoft SharePoint.

Nice To Haves

Travel to various CONUS locations for periods up to two weeks by commercial conveyance, may be required.

Responsibilities

Assist with initiating and preparing required draft documentation and correspondence related to all requests.
Assist with reviewing and resolving all issues (fee agreements, fee waivers, and expedited processing) before processing any FOIA/PA requests to completion and responses for government review.
Assist with coordinating and tracking required tasks with NAVSPECWARCOM and Component staffs.
Assist with routing of all proposed responses to FOIA/PA requests through Headquarters (HQ) Directorates, Centers, Operational Security (OPSEC) section, Staff Judge Advocate (SJA), and others, as required.
Assist with preparing draft interim responses to requesters, acknowledging receipt and responses to status requests.
Prepare referral letters/memoranda to other agencies when appropriate.
Prepare final response letters to the requesters, citing all applicable exemptions and providing appeal rights for all redacted information.
Scan all documents and properly redact information, using REDAX (and/or other software provided for on government computers), to include specifying the appropriate FOIA exemptions.
Assist with input and update of FOIA, DON, USSOCOM, or other database tracking systems.
Prepare required periodic reports from database records.
Assist in OGC administrative functions to include but not limited to litigation holds, subpoenas, document preservation and retention, litigation files and internal administrative documentation (e.g., signature logs), scanning and printing, file organization, assistance with processing technical requests and/or information technology issues, BizFlow requests, and Task Management Tracker (TMT) tool taskers.
Provide a monthly summary report of actions taken under this contract.