FMLA/ADA COORDINATOR

Arizona Department of Administration•Phoenix, AZ

3d•$56,453 - $67,566•Onsite

About The Position

The Department of Economic Security (DES), Human Resources Administration (HRA) Medical Unit, is seeking an experienced and highly motivated individual to join our team as an FMLA/ADA Coordinator. Under the direction of FMLA/ADA Supervisor, the FMLA/ADA Coordinator oversees centralized ADA and Modified Duty programs and ensures actions adhere to all departmental policies and procedures, departmental structure and functions and State and Federal employment laws, rules and regulations. This position provides advice, guidance and counsel regarding Americans with Disabilities Act (ADA) and Modified Duty requests and inquiries. This position also provides back-up to the FMLA unit, handling the full FMLA administration process for assigned employees.

Requirements

Arizona Revised Statutes as related to State service employment ADOA rules, policies and procedures.
DES mission, values and organizational structure EEOC process, procedures, and guidelines.
FMLA, ADA, and FLSA and other employment related laws.
Written and oral communication.
Excellent organizational and analytical skills -Mediation practices.
Researching, fact finding, and investigative practices.
Establishing and maintaining effective interpersonal relationships.
Plan and make independent decisions.
Review issues and make well reasoned and fully supportive recommendations.
Be unbiased, objective and thorough when working with employee relations issues or conducting investigations.
Maintain sensitive and confidential information.
Perform multi-task assignments and adapt to changes quickly.
Establish priorities and set own work agenda.

Nice To Haves

Bachelors degree in Human Resources or related field OR
5 years of division level human resources experience OR
3 years of in-depth Employee Relations, ADA and/or FMLA experience.

Responsibilities

Facilitates all aspects of the ADA Interactive Process to provide reasonable accommodations for qualified employees with disabilities. Assesses accommodation requests and ensures appropriate documentation. Works with employees, supervisors, management, HR staff, Attorney General's office, and others to ensure compliance with the ADA.
Coordinates Modified Duty program for assigned employee distribution. Reviews modified duty requests, assures appropriate medical documentation, and coordinates with supervisors and employees to place employees on Modified Duty when appropriate. Works closely with FMLA Unit and may also work with other HR staff, Workers' Comp and Risk Management. Ensures appropriate documentation and follow-up.
Handles FMLA/Non-FMLA Medical Leave Administration for assigned employee case load. Assesses FMLA eligibility utilizing federal guidelines. Reviews requests and analyses documentation to determine FMLA qualifications. Works collaboratively with employees, supervisors, benefits, payroll and human resources staff. Ensures appropriate documentation and timely follow-up. Maintains employee leave files.
Serves as an Human Resources Administration (HRA) representative when necessary; at meetings, workgroups, and committees in relation to the nature and scope of the duties of this position.
Conducts training for management, supervisors, and employees regarding HR related policies and procedures, including, ADA and Modified Duty. Attends training and conferences to keep apprised of legal trends, changes in law/policies, and to network with the professional community.
Provides technical assistance and advice to Agency Management and employees regarding ADOA Personnel Rules and Regulations, Federal and State Regulations as it relates to ADA and Modified Duty. This includes coordinating meetings, consulting with the Attorney General's Office on complex ADA issues, Director's Office of Equal Opportunity, and various other DES entities.

Benefits

Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities