Flight Dispatcher/Scheduler (McKinney, TX)

Texas Instruments•McKinney, TX

8d•Onsite

About The Position

Texas Instruments is seeking an experienced, highly organized, detail-oriented, and proactive Licensed Dispatcher/Scheduler to join our Flight Department. This critical role is responsible for the end-to-end planning, arrangement, and coordination of travel requirements for company personnel, guests, and flight crew. The successful candidate will manage both company-owned aircraft, making high-stakes, time-sensitive decisions regarding safety, security, personnel, and cost-efficiency. This position requires a professional capable of communicating seamlessly with executive-level management and maintaining composure in a fast-paced, rapidly changing environment.

Requirements

Valid FAA Dispatcher License (or equivalent international authorization).
3+ years Corporate Licensed Dispatch /Scheduler with a proven experience in flight scheduling, dispatch, or aviation logistics.
Deep familiarity with FAA and ICAO regulations, as well as international travel procedures.
Advanced skills in flight scheduling software and other aviation-related programs.
Exceptional verbal and written communication skills, with the ability to interface professionally with Executive Leadership and Executive Assistants.
Ability to work in a fast-paced environment with high attention to detail.
Flexibility to handle after-hours, weekend, and holiday calls/duties as required by flight operations.

Nice To Haves

Experience with Safety Management Systems (SMS) and IS-BAO/BASC Standards
Knowledge of international customs, visa, and permit processes.
Strong financial acumen for managing departmental budgets and cost-saving negotiations (e.g., fuel contracts).

Responsibilities

Plan and schedule travel on company aircraft in strict compliance with FAA, ICAO, and company regulations.
Review NOTAMs, weather forecasts, and airport restrictions to ensure optimal routing and timing.
Conduct risk assessments for all coordinated flights and work with crews to develop effective mitigation plans.
Initiate operational waivers in conjunction with the company Safety Management System (SMS) when necessary.
Maintain a continuous flight-following system to ensure the safety of flight and smooth coordination of services.
Coordinate with international handlers and government agencies to secure overflight/landing permits, slots, and customs requirements.
Manage visa and passport processing for crew members and advise passengers on required vaccinations and international documentation.
Ensure all aircraft/fleet documents, manuals, and crew credentials (medical, immunizations, etc.) remain current and compliant.
Manage the payment of international airway, navigation, and duty fees.
Coordinate all trip logistics, including catering, hotel accommodations, and ground transportation.
Schedule flight crews to ensure compliance with duty limits and FAA regulations, emphasizing fatigue management and work/life balance.
Act as a liaison between management, flight crews, and external service providers (FBOs, caterers, maintenance).
Provide administrative support, including maintaining sensitive flight records, processing accounts payable, and assisting with budget preparation and SIFL/IRS/SEC reporting.
Participate in all Emergency Response Plan (ERP) drills and maintain emergency contact databases.
Coordinate scheduled and unscheduled aircraft maintenance with the Maintenance Manager to minimize impact on travel schedules.
Remain available for after-hours, weekend, and holiday calls to provide flight following or passenger assistance.