Flight Coordinator

Duke Energy•Charlotte, NC

7d•Hybrid

About The Position

Build an exciting, rewarding career with Duke Energy, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits. The Flight Coordinator is responsible for scheduling, coordinating, documenting, and arranging all domestic and international flights on company-owned, leased, and chartered aircraft. Arranges all travel needs for all passengers and flight crews including ground transportation and hotel accommodations. Manages all personal travel documentation for executives to meet FAA, IRS and SEC requirements. Support Duke Energy Board of Directors with special travel needs and requirements, as required. Works with flight crew to communicate flight arrangements and manage communications on behalf of Corporate Aviation with executives and executive assistants, security and support services. Maintain flight records in accordance with Corporate Aviation policies, IRS, SEC, and FAA requirements. Maintains confidentiality of executive schedules and plans.

Requirements

Bachelors degree
In lieu of Bachelors degree(s) listed above, High School/GED AND 5 year(s) related work experience

Nice To Haves

Excellent customer service and communication skills in dealing with top corporate officers and directors
Attention to detail
Familiarity with FAA and NTSB Documenting and reporting criteria
Demonstrated ability, under stressful conditions, to multitask and prioritize work.
Demonstrated ability to work with sensitive and confidential information and maintain confidentiality
Previous experience as an aviation dispatcher
2-4 years of experience

Responsibilities

Arranges, coordinates and schedules all domestic and international flights for Duke Energy Executives and Board Members as required.
Coordinates with the Managing Director Aviation Services to clarify trip plans, schedules and requirements.
Obtains required approvals for all flights.
Coordinates with outside suppliers, FBO’s and Charter Companies that provide support to the Aviation Department.
Works with handlers in support of international travel; Interfaces with corporate security in support of executives’ flight plans and schedules.
Maintains current knowledge of FAA regulations and ATC procedures.
Act in the capacity of authorized travel agent.
Book, coordinate and confirm ground transportation, hotel rooms, rental cars and connecting commercial flights as required for executives, directors and flight crews
Manages personal travel for executives to meet the requirements of the FAA, IRS and SEC.
Communicates confirmation of trip details to all passengers and crews.
Handle special requests from executives for travel cost quotes, bookings, vehicle delivery and accounting reconciliation.