Fleet & Shop Operations Assistant
About The Position
Las Vegas Motorsports Park, LLC dba Speed Vegas is seeking a dependable and motivated Shop Operations Assistant to provide logistical and operational support to our automotive shop. This role keeps parts, supplies, and vehicles moving so projects stay on schedule — handling vendor runs, receiving and organizing parts, maintaining inventory accuracy, and helping keep shop records clean and current in our fleet management software. The ideal candidate has a solid mechanical interest and aptitude, is organized, reliable, and comfortable using technology, and is equally willing to drive to a vendor or sit down and reconcile an inventory count. This position works closely with technicians, shop leadership, vendors, and other departments. It offers a competitive hourly wage and industry-leading benefits.
Requirements
- Familiarity with how an automotive shop runs, including parts flow, inventory, and vendor coordination.
- Proficiency, or the ability to quickly learn, Fleetio or similar platforms for work order management and vehicle tracking.
- Working knowledge of automotive parts and vehicle systems (preferred).
- Familiarity with OSHA standards and workplace safety best practices.
- Strong organizational skills and the ability to manage multiple tasks and shifting priorities in a fast-paced environment.
- Reliable, accountable, and able to work both independently and as part of a team.
- Proficiency with Microsoft Office (Excel, Word, Outlook) and web-based software; comfortable with data entry, record keeping, inventory management, and work order tracking.
- Smartsheet and Fleetio experience a plus.
- High level of accuracy and attention to detail when entering and maintaining records.
- Commitment to maintaining high safety standards.
- Strong attention to detail in keeping the shop and its records orderly and accurate.
- Valid driver's license with an acceptable driving record (this role includes regular driving for vendor runs and inter-facility transport).
- Ability to lift 50 pounds and work in various environmental conditions.
- Strong energy and adaptability to meet the demands of a fast-paced work environment.
- Ability to work both independently and as part of a team.
Nice To Haves
- Automotive Parts and Systems knowledge
- Smartsheet and Fleetio experience
- OSHA 10 Certification
Responsibilities
- Pick up and deliver parts, supplies, and equipment from local vendors, dealers, body shops, and repair facilities; transport materials between company facilities as needed.
- Receive, inspect, and organize incoming parts, supplies, and equipment, confirming that what arrived matches what was ordered.
- Maintain organized, labeled inventory and storage areas across the shop.
- Monitor parts and consumables; conduct and reconcile inventory counts and flag discrepancies to keep on-hand quantities accurate.
- Track parts and materials required for ongoing vehicle projects so technicians have what they need, when they need it.
- Coordinate with vendors and contractors to ensure timely delivery of parts and services.
- Assist technicians and shop personnel with daily operational needs.
- Maintain clean, organized, and safe work areas; organize tools, equipment, supplies, and storage.
- Support vehicle maintenance, repair, recon, and upfit activities as directed.
- Move and stage vehicles around the facility.
- Coordinate oil sampling and preventative maintenance follow-up.
- Support special projects and shop improvement initiatives.
- Maintain accurate records in company’s fleet management software, including work orders, vehicle history, and parts inventory.
- Enter and maintain purchase orders, work orders, and invoices accurately and on time; ensure maintenance records are complete and finance-ready.
- Keep operational documentation consistent so parts, labor, and cost data can be relied on for reporting and analysis.
- Help flag outlier repairs or abnormal spend for shop leadership review.
- Provide DMV/title support and general errand assistance as needed.
- Ensure shop activities comply with OSHA standards, workplace safety protocols, and company policies.
- Promote a culture of safety, ensuring proper use of PPE and adherence to hazard identification procedures.
- Report safety concerns, equipment issues, or incidents promptly.
- Act as a professional representative of Speed Vegas in interactions with vendors, dealers, contractors, and customers.
- Support timely, high-quality service that meets the shop's operational needs.
Benefits
- Competitive hourly wage
- Industry-leading benefits
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
