Fleet Services Support Specialist-Guadalupe

Pascua Yaqui Tribe•Guadalupe, AZ

5d•Onsite

About The Position

The Fleet Services Support Specialist schedules preventative maintenance, inspections, and repairs on tribal-owned vehicles and equipment. The incumbent will also process all maintenance documentation into the vehicle and maintenance tracking software, approve requests, schedule motor pool vehicle use, monitor and maintain fuel card record usage, repair cost documentation, and issue monthly reports to government departments.

Requirements

Knowledge of business office practices and procedures.
Knowledge of customer service and equipment procedures, and techniques.
Knowledge of parts, equipment, supplies, and maintenance requirements of light/medium automobiles and truck.
Knowledge of applications of automated work order systems.
Knowledge of general accepted fleet management policies, procedures, and record keeping practices.
Knowledge of planning responsibilities include scheduling maintenance inspections and repairs.
Knowledge of Yaqui culture, customs, resources and traditions and/or a willingness to learn.
Ability to effectively use electronic fleet management software to perform job duties.
Ability to communicate effectively orally and in writing.
Ability to perform basic arithmetic calculations.
Ability to delegate assignments and coordinate activities.
Ability to handle multiple tasks and meet deadlines.
Ability to maintain confidentiality of information.
Ability to model strong work ethics and maintain a team-oriented environment.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to prepare routine reports and correspondence.
Ability to operate a variety of office equipment, including a computer and related software applications.
Good communication and interpersonal skills as applied to interaction with co-workers, supervisor, management, Council members, and the public.
Sufficient ability to exchange or convey information and receive verbal and written work instructions.
High School Diploma or GED.
Understanding of preventative vehicle maintenance.
Experience sufficient to successfully perform the essential duties of the job.
Excel Spreadsheets experience required.
Must possess and maintain a valid Arizona Driver's License.

Nice To Haves

Experience in maintaining records and implementing maintenance procedures preferred.

Responsibilities

Maintain the fleet preventive maintenance and vehicle service data, schedule preventative maintenance, inspection, repairs on tribal vehicles, and equipment using the Fleet Management software.
Record repairs and maintenance documentation by inputting repair data into the Mitchell Program, which include parts replacement, labor hours, maintenance cost, and repairs under warranty.
Monitor fuel card usage and update fuel records.
Determine priority and schedule vehicles for maintenance or repair.
Write, review, update semi-annual and annual reports, summarize activities, and program progress.
Schedule and coordinate vehicle repairs completed by outside repair facilities.
Order, receive, and issue automotive parts and supplies in a commercial, automotive repair facility.
Maintain supplies, distribute equipment, and gas cards.
Maintain vehicle markings and decals.
Perform other duties of a similar nature or level as requested by supervisor or director.